HR Generalist

Reports to: Director of Human Resources, HR & Benefits|Payroll Manager

Schedule: Full-time;
Non-exempt

Job Grade: 3B

The International Center of Photography (ICP) is the world’s leading institution dedicated to photography and visual culture. Through exhibitions, education, public programs, and community outreach, ICP provides an open forum for dialogue about the power of the image. Since 1974, ICP has presented more than 700 exhibitions and offered thousands of classes at every level. ICP’s integrated center on the Lower East Side brings the school and museum together in one space as a cultural anchor of Essex Crossing.

The Human Resources Generalist serves as a key onsite operational member of ICP’s Human Resources team, supporting employee lifecycle administration and coordination including recruitment, onboarding, employee experience, payroll coordination, offboarding, and day-to-day HR operations. This role is highly collaborative and people-facing, acting as a trusted resource for employees, managers, faculty, and candidates across the organization.

ICP’s Human Resources function is currently evolving through a period of operational growth and modernization, with a strong focus on employee engagement, process improvement, automation, and creating a more consistent and people-centered employee experience across the organization. This role will support HR initiatives through day-to-day operational coordination, employee support, and administration of HR systems and processes.

This individual plays a critical role in creating a welcoming, organized, and responsive employee experience while ensuring HR processes are administered accurately, efficiently, and with a high degree of confidentiality and care. The ideal candidate is detail-oriented, solutions-focused, highly organized, and thrives in a fast-paced, service-oriented environment with a strong onsite presence.

• Coordinate and facilitate all phases of the recruitment process for staff, faculty, temporary, and part-time hiring
• Partner closely with hiring managers to support recruiting coordination, candidate experience, and hiring timelines
• Draft and post job advertisements across ICP’s recruiting platforms and external job boards
• Conduct active candidate sourcing through Linked In and other recruiting tools
• Screen resumes and coordinate candidate pipelines, interview scheduling, and interview logistics
• Prepare interview materials including evaluations, candidate summaries, and hiring documentation
• Ensure a professional, welcoming, and responsive experience for all candidates throughout the hiring process
• Support onboarding transition planning in partnership with hiring managers and department leaders

• Coordinate onboarding processes for all new hires and rehires to ensure a smooth and welcoming employee experience
• Facilitate new hire onboarding communications, benefits enrollment coordination, and system setup through Paylocity
• Coordinate and verify completion of onboarding tasks for all new hires via Paylocity
• Review completion of tax withholding documentation
• Verify completion of Anti-Harassment training and handbook acknowledgement
• Complete Form I-9 verification and maintain I-9 files
• Serve as a primary point of contact for employee questions regarding HR processes, policies, systems, and general workplace support
• Coordinate employee status changes including promotions, transfers, leaves, compensation changes, and terminations
• Manage offboarding processes including separation documentation, exit scheduling, system notifications, and coordination across departments
• Support employee engagement initiatives, trainings, staff meetings, and HR communications
• Maintain accurate employee records and ensure HR files and systems remain compliant and up to date
• Perform help desk related tasks for Paylocity modules including Onboarding, Recruiting, Time & Labor, and general system access
• Provide operational support for HR process improvement and automation initiatives across onboarding, payroll, recruiting, and employee lifecycle processes
• Assist with maintaining HR workflows, tracking systems,…