Human Resources Coordinator

Human Resources Coordinator

Transitional Services For New York Inc Queens, New York, United States

Transitional Services for New York, Inc., is a not-for-profit comprehensive, community-based mental health organization located in New York City. We provide a continuum of rehabilitative services to enrich the lives of those recovering from mental illness and facilitate their transition to increased levels of independence. Transitional Services for New York, Inc. envisions broadening its rehabilitative services and becoming a regional social service provider.

Transitional Services for New York Staff will deliver effective programs with compassion, integrity, and professionalism. We expect all staff to put our clients’ needs first while respecting ourselves and each other as we provide hope to those who participate in our programs.

Transitional Services for New York, Inc. (TSINY) seeks a Human Resources Coordinator for their Administrative office in Whitestone (Queens), NY. TSINY is a non-profit mental health services agency.

The Human Resources Coordinator provides administrative and operational support to the Human Resources Department across a variety of functional areas, including recruitment, onboarding, benefits administration, HRIS data management, employee records administration, audit support and employee communications. This role plays a key part in maintaining accurate HR records, supporting employee programs, coordinating HR processes and ensuring efficient day-to-day HR operations. The position supports HR compliance efforts by maintaining accurate documentation, tracking required records, and assisting with audits and regulatory requirements.

• Assist with recruitment activities, including posting positions, tracking applicants, sourcing candidates, scheduling interviews, conducting initial phone screens and performing reference checks.
• Coordinate pre-employment activities, including employment verifications, background checks, motor vehicle reports, fingerprinting appointments and collection of required documentation.
• Prepare onboarding materials and coordinate new hire orientation logistics.
• Conduct new hire orientation and benefits orientation sessions.
• Coordinate new hire stats to third party agencies as needed.
• Photograph and print employee identification badges for new hires.
• Maintain recruitment and onboarding records and ensure completion of required documentation.

• Enter and maintain employee information within the HRIS system, ensuring data accuracy and completeness.
• Process employee status changes and coordinate with Payroll to ensure timely and accurate updates related to new hires, terminations, compensation changes, transfers, and benefits elections.
• Produce and distribute HR reports using ADP Workforce Now and other systems as required.
• Maintain employee personnel files, certifications, licenses, training records and related documentation in accordance with Agency policies.
• Assist with record retention, file audits, document retrieval and secure destruction of records.
• Maintain employee rosters, organizational charts and other HR tracking documents.

• Assist with benefits administration activities, including enrollment processing, employee communications and benefits documentation.
• Coordinate annual open enrollment activities, including scheduling meetings, preparing materials, tracking participation, and responding to routine employee inquiries.
• Assist with leave administration documentation and tracking as assigned.
• Respond to employment verification requests and other routine HR inquiries in a timely manner.
• Provide courteous and professional customer service to employees and applicants.

• Assist with Agency and departmental audits by preparing documentation, maintaining records and tracking required materials.
• Support HR compliance efforts by maintaining accurate records and tracking required certifications, acknowledgments and training requirements.
• Assist with HR events, employee recognition programs,…