Human Resources Coordinator
Listed on 2026-08-01
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HR/Recruitment
HR Generalist / Talent Management, Recruiter / Talent Acquisition, HRIS Specialist, Regulatory Compliance Specialist
Human Resources Coordinator
Transitional Services for New York, Inc. (TSINY) seeks a Human Resources Coordinator for their Administrative office in Whitestone (Queens), NY. TSINY is a non-profit mental health services agency.
Annual Salary: $50,000
Generous benefits:
Medical, Dental, Vision, Pension, 403(b), EAP, Disability Insurance
Position Summary
The Human Resources Coordinator provides administrative and operational support to the Human Resources Department across a variety of functional areas, including recruitment, onboarding, benefits administration, HRIS data management, employee records administration, audit support and employee communications. This role plays a key part in maintaining accurate HR records, supporting employee programs, coordinating HR processes and ensuring efficient day-to-day HR operations. The position supports HR compliance efforts by maintaining accurate documentation, tracking required records, and assisting with audits and regulatory requirements.
Essential Functions
Recruitment & Onboarding
• Assist with recruitment activities, including posting positions, tracking applicants, sourcing candidates, scheduling interviews, conducting initial phone screens and performing reference checks.
• Coordinate pre-employment activities, including employment verifications, background checks, motor vehicle reports, fingerprinting appointments and collection of required documentation.
• Prepare onboarding materials and coordinate new hire orientation logistics.
• Conduct new hire orientation and benefits orientation sessions.
• Coordinate new hire stats to third party agencies as needed.
• Photograph and print employee identification badges for new hires.
• Maintain recruitment and onboarding records and ensure completion of required documentation.
HRIS, Payroll & Employee Records
• Enter and maintain employee information within the HRIS system, ensuring data accuracy and completeness.
• Process employee status changes and coordinate with Payroll to ensure timely and accurate updates related to new hires, terminations, compensation changes, transfers, and benefits elections.
• Produce and distribute HR reports using ADP Workforce Now and other systems as required.
• Maintain employee personnel files, certifications, licenses, training records and related documentation in accordance with Agency policies.
• Assist with record retention, file audits, document retrieval and secure destruction of records.
• Maintain employee rosters, organizational charts and other HR tracking documents.
Benefits Administration & Employee Support
• Assist with benefits administration activities, including enrollment processing, employee communications and benefits documentation.
• Coordinate annual open enrollment activities, including scheduling meetings, preparing materials, tracking participation, and responding to routine employee inquiries.
• Assist with leave administration documentation and tracking as assigned.
• Respond to employment verification requests and other routine HR inquiries in a timely manner.
• Provide courteous and professional customer service to employees and applicants.
Compliance, Audits & HR Operations
• Assist with Agency and departmental audits by preparing documentation, maintaining records and tracking required materials.
• Support HR compliance efforts by maintaining accurate records and tracking required certifications, acknowledgments and training requirements.
• Assist with HR events, employee recognition programs, including Annual Service Awards and departmental initiatives.
• Schedule meetings, interviews and HR-related events and maintain calendars and agendas as needed.
• Assist with internal and external HR-related inquiries and requests.
• Remain informed of HR best practices and applicable employment regulations.
• Provide front desk coverage and administrative support as needed.
• Attend job and Agency-related training as required to maintain compliance and ensure continued professional development.
• Be able to sit and stand as needed, with or without reasonable accommodation.
• May require walking, primarily on a level surface, for short periods throughout the day, with or without…
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