Office & Recruiting Operations Coordinator

Responsibilities

• Coordinate recruiting operations across the talent team — own scheduling for recruiter screens, hiring manager interviews, and Farther Day panels, with clean handoffs at every stage
• Maintain data accuracy in Greenhouse: keep candidate stages updated, track notes, and flag any gaps for the recruiting team
• Provide executive support to the Senior Talent Manager and VP of People: help manage calendars, schedule internal and external meetings, and handle logistics for time-sensitive priorities
• Own the new hire onboarding experience for NYC: workspace setup, badge access, day‑one welcome, and office orientation
• Manage day‑to‑day office operations, including supply ordering, vendor coordination, maintenance requests, and general facilities upkeep
• Support Discovery Day logistics for prospective advisors, building registration, guest access, room prep, and day‑of hospitality
• Continuously look for ways to streamline processes and use technology (including AI tools) to make the team more efficient

• Exceptionally organized, you don't let things fall through the cracks
• Strong communicator who can manage multiple stakeholders at once without losing their cool
• Comfortable in a fast‑moving environment where priorities shift and no two days look the same
• Tech‑savvy and quick to pick up new tools (Greenhouse, Google Workspace, Slack, scheduling platforms)
• Polished and professional — you're comfortable representing Farther to candidates, advisors, and executives
• Self‑starter who takes initiative and doesn't wait to be told what needs to happen next
• Prior experience in recruiting coordination, executive assistance, or office management (Bonus Points)
• Familiarity with Greenhouse or another ATS (Bonus Points)
• Experience in a high‑growth startup, fintech, or financial services environment (Bonus Points)
• Background in event coordination, hospitality, or client‑facing operations (Bonus Points)