Human Resources and Office Coordinator

Afinancial litigation claims firm in NYC is seeking a Workplace Experience & HR Specialist. This dual-impact role manages daily office operations while supporting foundational HR tasks. You will serve as the central hub for our NYC headquarters-ensuring a welcoming workplace and providing seamless HR administration.

• HR Support:
  Serve as the primary contact for employee inquiries regarding benefits and policies. Manage HRIS records (data entry, status updates, audits), drive end-to-end onboarding and I-9 verifications, coordinate benefits enrollments, and maintain compliant employee files.
• Office Management:
  Direct front-desk operations, greet visitors, and handle mail/packages. Oversee office supplies, equipment, and vendor relations. Coordinate catering, team events, meeting rooms, and work directly with building management.

• 3+ years of office administration experience combined with 1+ years of HR support experience (ADP preferred).
• Bachelor’s degree preferred.
• Proficient in Microsoft Office (Excel, Word, Outlook) with the ability to quickly learn HR platforms.
• Exceptional communication skills, high attention to detail, and absolute discretion with confidential data.

salary: $31 - $33 per hour

shift:
First

work hours: 8 AM - 5 PM

education:
Bachelors

A litigation finance and claims firm in New York City is seeking a key administrative partner to support two vital business functions: physical workplace management and daily HR operations.

In this dynamic, dual-impact role, you will be the central point of contact for the NYC office-managing on-site logistics, welcoming guests, supporting HR software administration, and guiding employees through onboarding and benefits processes.

• Serve as the primary contact for team inquiries regarding benefits, workplace guidelines, and employment policies.
• Manage HR software updates, including employee setup, record updates, status changes, and routine data audits (ADP experience preferred).
• Own the full onboarding life cycle: complete initial paperwork, perform I-9 verifications, request system access, and manage day-one logistics.
• Assist with health benefits, open enrollment periods, and employee life-event documentation.
• Maintain confidential digital employee records in compliance with legal and corporate standards.
• Assist with internal training logistics, company-wide policy rollouts, and engagement initiatives.

Experience:

3+ years in office coordination or administrative roles, plus 1+ years of hands-on experience supporting core HR tasks.

Education:

Bachelor’s degree preferred.

Technical

Skills:

strong proficiency in Microsoft Office (Word, Excel, Outlook) and comfort learning new HRIS systems.

• Human Resources
• ADP (1 year of experience is preferred)
• I-9 verification (1 year of experience is preferred)

• Years of experience: 1 year
• Experience level:
  Experienced

Equal Opportunity

Employer:

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

This posting is open for thirty (30) days.

• Experienced
• 1 year

• Bachelors (required)