Community Aquatics Program Operations Specialist

Job Details

Job Location:

Upper East Side - New York, NY 10128

Position Type:
Full Time

Salary Range: $32.97 - $35.71 Hourly

Job Category:
Nonprofit

Asphalt Green is a nonprofit organization that transforms lives and builds community through sports, fitness, and play for all.

Each year, Asphalt Green serves thousands of New Yorkers through sports, aquatics, fitness, camps, and community programs that promote health, personal growth, and lifelong participation in physical activity. Across three campuses and numerous community partnerships, Asphalt Green is committed to providing high-quality programs that are inclusive, accessible, and rooted in excellence.

Asphalt Green believes that access to movement, sport, and wellness can change lives. Our work helps young people develop confidence, resilience, leadership skills, and healthy habits that extend far beyond the playing field.

The Community Aquatics Program Operations Specialist serves as a key operational leader supporting the workforce and infrastructure behind Asphalt Green’s Community Aquatics Programs, including Wave Makers NYC and other community‑based aquatics initiatives. Reporting to the Community Aquatics Program Manager, the Operations Specialist helps ensure Community Aquatics maintains the staffing, systems, processes, compliance, and operational readiness necessary to deliver high‑quality programming across a growing network of locations.

The Operations Specialist owns and coordinates critical workforce operations throughout the employee lifecycle, including recruitment, hiring, onboarding, New York City Public Schools clearance, certification tracking, payroll administration, training coordination, employee communications, and workforce readiness. The role works closely with Human Resources, Payroll, Site Supervisors, the Field Supervisor, and Aquatics leadership to ensure frontline employees are successfully hired, prepared, supported, and able to contribute to program operations.

With no direct reports, the Operations Specialist leads through operational ownership, cross‑functional coordination, sound judgment, and consistent follow‑through. The position is responsible for developing and maintaining scalable systems and standard operating procedures that create a consistent employee experience and allow Community Aquatics to respond effectively to changing staffing needs, new program launches, and continued citywide expansion.

This is a hands‑on leadership position for an experienced aquatics professional who combines strong people skills with exceptional organization and execution and is comfortable moving between recruitment, employee support, administrative systems, and on‑site program needs.

This is a hands‑on leadership position for an experienced aquatics professional who combines strong people skills with exceptional organization and execution and is comfortable moving between recruitment, employee support, administrative systems, and on‑site program needs.

• Partner with the Community Aquatics Program Manager to continuously assess current and anticipated staffing needs across Community Aquatics programs, locations, schedules, and expansion plans.
• Coordinate ongoing recruitment efforts with Human Resources, Marketing, Aquatics leadership, and existing staff to maintain a strong pipeline of qualified swim instructors, lifeguards, and other frontline aquatics employees.
• Manage candidate pipelines, screening, interviews, follow‑up, and hiring workflows, maintaining clear and timely communication with candidates throughout the recruitment process.
• Conduct candidate interviews and share responsibility for candidate selection, extending offers and initiating the hiring process for approved candidates in coordination with the Community Aquatics Program Manager and Human Resources.
• Monitor vacancies, candidate pipelines, employee availability, turnover, and anticipated staffing needs to identify potential workforce gaps before they disrupt programming.
• Support staffing readiness for new programs and locations by initiating recruitment…