Human Resources Operations Manager

Are you a problem solver and a fast learner? Would you enjoy working in a fast-paced, entrepreneurial environment? Do you want to be part of a diverse and driven team striving for excellence? If the answer is yes, then keep reading!

Atheneum is a leading global insights platform servicing various clients including distinguished strategy consulting firms, renowned investment houses and well known global corporations. Our mission is to provide faster insights to empower our clients’ decision making. With 450 professionals across 9 offices in the U.S., South America, APAC, and EMEA, we bring together a diverse, global team.

Leading firms across all industries, with a particular focus on Management Consulting and Life Sciences, trust Atheneum to connect them to the world's top professionals. By organizing expert interviews and surveys, we unlock unique knowledge and provide our clients with insights that impact their business decisions - for example, understanding how emerging technologies will evolve or which new treatments will revolutionize the healthcare sectors.

The HR Operations Manager owns the day-to-day administration, systems, and workplace operations that keep Atheneum's U.S. workforce running smoothly. This is a broad, hands-on operational role spanning payroll and benefits administration, HR compliance, immigration coordination, employee lifecycle processes, HRIS management, and office operations, alongside front-line HR support to employees and managers.

The ideal candidate combines strong operational execution, meticulous attention to detail, and sound judgment to independently manage a high volume of administrative, compliance, and workplace matters in a fast-paced, international organization.

• Manage U.S. payroll administration through Rippling, including payroll changes, deductions, bonuses, commissions, and employee updates.
• Coordinate with Finance and global stakeholders to ensure accurate and timely payroll processing.
• Administer U.S. employee benefits and serve as the primary point of contact for employee benefit questions.
• Manage retirement plan administration and coordinate resolution of 401(k) issues with vendors, advisors, and counsel.
• Administer employee leaves, including disability, Paid Family Leave, parental leave, and other applicable federal and state programs.
• Reconcile leave benefits and payroll to ensure employees receive accurate compensation.

• Own day-to-day operations of the New York office, including reception, supplies, seating, equipment, and general workplace upkeep.
• Manage vendor relationships across office services, facilities, catering, and equipment, and identify opportunities to improve service and control costs.
• Coordinate office moves, repairs, and facilities requests, serving as the primary point of contact for workplace-related needs.
• Administer workplace policies, including hybrid and in-office expectations, badge/access administration, timekeeping, and attendance tracking.
• Plan and execute logistics for company events, meetings, and employee gatherings.

• Maintain compliance with federal, state, and local employment requirements across multiple U.S. jurisdictions.
• Manage I-9 and E-Verify processes and maintain accurate employee records.
• Monitor employment-law developments and support implementation of required policy and process changes.
• Support employee classification reviews, including FLSA analysis and exempt/non-exempt changes.
• Develop employee and manager communications and training related to compliance initiatives.

• Maintain accurate employee information within Rippling and other People systems.
• Set up, maintain, and administer Rippling policies, workflows, and employee data.
• Develop and maintain policies, procedures, templates, trackers, and People Operations documentation.
• Produce reports and workforce information for leadership as needed.
• Identify opportunities to streamline HR processes and improve the employee experience.
• Coordinate with global People colleagues to ensure U.S. practices…