Senior Human Resources Associate

ABOUT THE JOB

The ACLU seeks applicants for the full-time position of Senior Human Resources Associate in the Human Resources department of the ACLU's National office in New York, NY. This is a hybrid role that has in-office requirements of two (2) days per week or eight (8) days per month.

People are at the center of our mission and our work. And we are dedicated to cultivating the careers and well-being of a growing employee base of 550+ people who are the heart of our institution. The Human Resources team invests in the welfare and development of our employees by creating a place where people love to work, grow their careers, and contribute to the success of the organization.

The Human Resources department oversees the entire employee lifecycle and strives to create a best-in-class employee experience through its outreach efforts, total rewards, onboarding, learning and development initiatives, and ongoing employee engagement. We are responsible for creating, strengthening, and sustaining the programs, processes, and policies that empower people, support and advance the institution, and enable the ACLU to deliver on its mission.

The Senior Human Resources Associate is a critical part of ensuring that the fundamentals of human resource management are fairly and consistently administered. Reporting to the Director, HR Systems, Workforce Analytics and Administration, the Senior HR Associate is responsible for a wide range of general and specialized responsibilities including maintenance of HR policies and position descriptions, monitoring employment laws and ensuring the administration of core HR operational functions are seamlessly executed.

This position demands a high degree of discretion, skill, and tact to ensure the HR department is accessible, accountable, and responsive to a growing employee base.

• Maintain human resources policies and employee handbook content to ensure consistency, alignment with labor laws and evolving ACLU practices.
• Monitor changes in employment law and assess their impact on HR policies, practices and procedures.
• Manage compliance activities including conducting regular audits related to employment eligibility, employee classifications, required notices, record retention, probationary reviews, mandatory trainings, labor law postings, policy acknowledgments, and other HR regulatory requirements.
• Analyze positions and make determinations of exemption statuses, in accordance with the Fair Labor Standards Act (FLSA).
• Prepare, maintain, and submit required compliance reports (example: EEOC) ensuring accuracy, timeliness, and alignment with all regulatory requirements.

• Support HR Business Partners assessing department relevel and new position requests, to ensure clarity around role responsibilities and alignment with existing ACLU structures and compensation framework.
• Assist with headcount planning, staffing needs, turnover analysis, and organizational structure updates.
• In partnership with HRBPs, identify patterns in employee issues and recommend solutions.
• Conduct audits on employee data in HRIS and other related systems, ensuring accuracy and consistency across platforms.

• Identify procedural discrepancies, missing documentation, or process gaps and partner with the appropriate teams to resolve issues.
• Recommend and help implement process improvements to strengthen data integrity, compliance controls, reporting accuracy, and HR operational efficiency.
• Manage the digitization of paper-based employee files and maintain organized, accurate, and compliant HR folders and records in compliance with the ACLU's record retention schedule and applicable legal requirements.