Human Resources & Academic Affairs Generalist

• Maintain departmental personnel/medical files.
• People Soft proficiency preferred.

Grade 104

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary:
  Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard
  
  Work Schedule:
  
  Core business hours Monday-Friday, schedules vary
• Building:
• Salary Range: $70,000-$80,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

The Human Resources & Academic Affairs Generalist works to support the broad range of human resources and academic affairs functions for the Columbia Doctors Faculty Practice Organization and Primary Care. With the highest standards of service excellence and integrity, this position will independently plan and prioritize tasks according to time constraints and deadlines.

• Serve as the initial point of contact for human resources and academic affairs-related inquiries for employees and managers, troubleshooting issues and escalating to the supervisor, as appropriate.
• Coordinate departmental HRIS/payroll functions to ensure timely submission of paperwork for employment status and compensation changes/transactions, and implement process controls to minimize payroll-related problems on payday; includes new hire/appointment, reappointment, termination, salary support/add comp requests, benefits administration, and requests for leaves of absence, workers' compensation, unemployment, and other related transactions.
• Facilitate and coordinate leave requests in alignment with CU leave management processes and internal protocols, serving as the initial point of contact for leave management needs and escalating complex issues and cases to supervisor.
• Assist in the academic officer (re) appointment/promotion/tenure processes, provider enrollment credentialing, and privileging (re) appointments.
• Coordinate trainings, events, and communication/engagement initiatives, such as newsletters and email listserv communications
• Participate in relevant HR meetings and communicate new information, as needed. Ensure effective and ongoing communication with supervisor and internal/external customers.
• Maintain up-to-date knowledge of HR practices and changing policies.
• Other duties as assigned within the scope of practice, training, and education.

• Responsible for successful recruitment, pre-employment processing, and onboarding for new hires; ensuring internal tracking mechanisms are up to date.
  • Create job descriptions, post requisitions, and advertise, ensuring appropriate signature/authorization obtained
  • Process/track applications/resumes and conduct HR screening interviews, when necessary. Prepare and send appropriate correspondence to candidates, complete applicant reference checks, and draft offer letters.
  • Coordinate onboarding meetings and itineraries, etc.
  • Work with supervisor to coordinate immigration/visa paperwork and process, when needed.
  • Process reclassifications/status changes.

• Assist in employee relations activities and provide policy guidance and information to managers, staff, and academic officers.

• Maintain accurate and up-to-date employee information in Human Resources database(s)/tracking mechanisms (i.e., staff/faculty lists, performance evaluations, leave balances and utilization, vacancies, timekeeping reports, new hire/termination paperwork, etc.), communicating information as…