Recruiting Coordinator

• Own interview scheduling end to end: multi-interviewer panels, confirmations, reschedules, and debriefs
• Host candidates onsite: greet them, keep loops running on time, and make sure every candidate leaves with a strong impression of Kaizen, offer or not
• Deliver a white-glove candidate experience end to end, from first schedule through offer logistics: no one should feel like a number in a pipeline, and you'll learn how to represent a company at every touchpoint
• Keep ATS data clean and trustworthy: accurate stages, complete data, postings current across platforms
• Prep interviewers with plans and scorecards so every loop is structured and every debrief moves fast
• Pitch in on sourcing and shadow the recruiting team as you ramp, building toward more ownership over time
• Find and fix manual, repetitive work in the recruiting process, including where AI tools can take it over: a direct way to build skills that compound fast

• 0-2 years of experience in recruiting coordination, talent ops, executive/administrative support, customer-facing work, or another high-volume operations role, or equivalent experience
• Real calendar management skill: you can schedule a 4-person panel across busy schedules without breaking a sweat
• Obsessive attention to detail, especially with candidate data and communications, where small misses show
• Genuine warmth hosting people in person: this isn't a side duty, it's core to the job
• High ownership and bias toward action: you fix what's broken, you don't wait to be told
• Strong Candidates May Also...
• Have hands-on Ashby experience, or have built workflows in a comparable ATS
• Have sourced candidates or built talent lists, or want to grow into it
• Have used AI tools or automation to eliminate repetitive work
• Have worked at an early-stage startup where they built process rather than inherited it
• Don't Apply If...
• You need a fully mapped-out ticket to know what to do next: this role rewards people who spot the gap and close it themselves
• You want a fixed script for every conversation instead of learning to read the room with candidates and interviewers
• You're looking for a purely behind-the-scenes role: hosting candidates in person is the job, not an occasional add-on
• You want to move slowly. This team scales fast, and so will your learning curve, but only if you meet it head-on

Demonstrates strong calendar management and attention to detail in recruiting coordination, ensuring a high-quality candidate experience from scheduling to onboarding. Proficient in maintaining ATS data integrity and leveraging AI tools to streamline processes.

• Calendar Management
• Attention To Detail
• Candidate Experience
• ATS Data Management
• Process Improvement

• Recruiting Coordination
• Interview Scheduling
• Data Management
• Workflow Building
• Candidate Sourcing

• Genuine Warmth
• High Ownership
• Bias Toward Action

• Talent Operations
• High-Volume Operations
• Candidate Pipeline

• Ashby
• AI Tools
• Automation Software