Leave Administrator

We are seeking a detail oriented and collaborative Leaves Administrator to support employees throughout the leave of absence process. This role ensures accurate system updates, strong vendor coordination, timely communication, and compliance with organizational and benefit related requirements. The Leaves Administrator plays a key role in supporting employees, HR, payroll, and program managers.

The Leaves Administrator is responsible for the administration, coordination and monitoring all leave of absence programs, ensuring compliance with federal, state, and local regulations as well as organizational policies. Leaves types includes, but not limited to Family Medical Leave, Paid Family Leave, Disability, Long Term Disability, and Workers Compensation. The position works in close partnership with our third-party leave administrator, which is responsible for processing leave claims, while the Leave Administrator manages internal coordination, HRIS updates, benefits continuation processes, employee communication and return-to-work tracking.

• Serve as BRC’s internal liaison to our 3rd party administrator, coordinating all leaves of absence cases including FMLA, Paid Family Leave (PFL), Disability (DBL), Long-Term Disability (LTD), Workers’ Compensation, and internal leave programs.
• Ensure compliance with all all applicable federal, state, and local leave laws, agency policies, and applicable contractual obligations.
• Act as point person for employees and managers with inquiries about leave and provide best-in class customer service and support to employees.
• Work with benefit carriers that provide services including workers' compensation, LTD, PFL, DBL, and others.
• Provide regular communication to managers regarding duration of leave, expirations, and extensions.
• Monitor leave expirations and work closely with HR leadership to support employment decisions when approved leave time is exhausted.
• Maintain contact with our vendor and employees on leave to coordinate their return to work. Ensure related benefits are appropriately continued or discontinued during leave and after expiration.

• Maintain accurate employee leave records in ADP including leave status updates, dates of leave, and return-to-work entries.
• Coordinate with Payroll to ensure accurate leave-related pay calculations, entering PTO into timecards, and earnings adjustments.
• Administer benefits continuation processes during leave, including COBRA transitions, benefit eligibility tracking, and employee premium payment monitoring.
• Update statuses of employees on leave, capturing their appropriate leave category, dates for leave and return to work
• Entering the employees' PTO, when applicable, onto their timecards
• Enter benefit terminations in ADP and transition to COBRA
• Work with payroll to ensure accurate leave pay calculations
• Track and monitor employees responsible for pre-paying their health insurance, if applicable, while on unpaid leave of absence
• Terminate health insurance and communication with employees on leave who do not pay for health insurance
• Coordinate closely with Leaves Administrator and other benefit carriers to ensure timely claim processing, documentation completion, and return-to-work clearances.
• Process invoices related to benefit administration vendors and submit documentation to Finance for payment.
• Maintain required insurance documentation, including Workers’ Compensation and Disability certificates as requested by program leadership.
• Track leave activity and benefits transactions to support reporting, compliance monitoring, and operational oversight.
• Gather Certificates for Workers’ Compensation and Disability Insurance as requested by…