Operations Coordinator

Egg Collective is seeking a thoughtful, human forward, organized, and relationship-driven People & Operations Coorinator to work closely with our Managing Director and oversee the day-to-day HR and admin functions that keep our teams supported and our spaces running smoothly. This role blends human resources, operations, strategy, policy, and culture, ensuring that every part of the employee experience, from hiring to payroll to community, reflects our company’s values.

The ideal candidate thrives in a fast paced / multi-disciplined environment, is curious, empathetic, research forward, extremely thorough and organized, and understands and holds reverence for sensitive information.

The person in this role will work closely with leadership, department managers, and individual team members to maintain systems, uphold compliance, foster a positive engaged workplace and is able and comfortable communicating and meeting all of our team members where they are to assist in the best way possible. This is not a “normal” HR role, we believe deeply that our staff is our biggest asset and we operate from that principle every day.

Essential Functions

HR Administration & Compliance:

- Manage and meticulously organize all employee records, documentation, and data integrity across HR systems.

- Ensure compliance with federal, state, and city labor laws, including required postings and safety regulations.

- Maintain and update company policies and employee handbooks.

- Coordinate with external partners such as PEO teams, insurance brokers, and benefit providers.

- Oversee workers’ compensation, disability, and paid family leave claims.

- Support the executive team with spreadsheet modeling, scenario planning, and research organization; translating policy details and big-picture ideas into structured, data-driven insights.

- Support safety initiatives, including OSHA compliance, organizing quarterly safety meetings, maintaining first aid stations, and overseeing fire safety and emergency preparedness.

Administrative & Strategic Support:

- Anticipate, support, and prepare fast-paced scheduling, briefing materials, and strategic research priorities with leadership. Ensure action items are tracked and closed out.

- Support special projects and strategic initiatives, conducting research and providing recommendations on people-related priorities (policies, culture initiatives, organizational design, operational processes).

- Help translate high-level strategic goals into actionable operational plans.

Payroll & Benefits Administration:

- Oversee and execute weekly payroll including timesheet review and accuracy checks.

- Manage employee benefits enrollment, renewals, and open enrollment periods.

- Track PTO, leaves of absence, and other time-off programs.

- Support year-end reporting and audits.

Performance Management & Employee Development:

- Coordinate review cycles and performance check-ins with managers and employees.

- Maintain up-to-date job descriptions and org chart documentation.

- Support goal-setting, feedback processes, and professional development initiatives.

- Identify opportunities to strengthen communication and collaboration across teams.

Office & Operations Management:

- Oversee general office administration and facility upkeep including cleaning crews and pest control teams.

- Manage office and shop supplies, including kitchen and bathroom stock; monitor inventory levels and place orders as needed.

- Support leadership with special projects, scheduling, and company-wide communications.

- Assist leadership to maintain facilities as well as communicating with vendors and landlords when necessary acting as company liaison.

- Ideate, maintain and update internal operational documentation, processes, and procedures.

-…