HR Operations Specialist

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary:
  Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard
  
  Work Schedule:
• Building:
• Salary Range: $70,000 - $75,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary:
  Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard
  
  Work Schedule:
• Building:
• Salary Range: $70,000 - $80,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Reporting to the Director of Talent Management, the HR Operations Specialist provides operational and analytical support for HR processes. The role contributes to the effective administration of Talent Link (Columbia University’s applicant tracking and recruitment management system), helps ensure the accuracy and compliance of job postings, finalist submissions, and offer approvals, coordinates candidate interview logistics and onboarding activities, and maintains HR documentation, tracking materials, and process resources.

The HR Operations Specialist exercises discretion and independent judgment in applying established HR policies, procedures, and operational guidelines to triage requests, resolve issues, identify discrepancies or exceptions, and determine when escalation or consultation is appropriate. The position also contributes to assigned projects, reporting, standard operating procedures, and process improvement efforts that enhance data integrity, operational consistency, compliance, and service delivery.

• Administer the Talent Link client experience, including system maintenance, data integrity, user access, and timely resolution or escalation of system issues.
• Support job evaluation activities by coordinating information with HR Business Partners and client departments, reviewing documentation for completeness, and ensuring submissions comply with established classification and policy requirements.
• Review job postings, finalist submissions, and offer approvals for accuracy, pay transparency requirements, posted qualifications, and applicable compensation and recruitment standards; identify discrepancies and coordinate corrective action.
• Troubleshoot Talent Link issues for HR staff and hiring teams, resolving what falls within standard procedure and escalating genuinely complex system issues.
• Work directly with local HR, serving as a point of contact on Talent Link-related questions and process guidance.
• Maintain compliance logs, audit documentation, and operational records; identify exceptions and coordinate appropriate follow-up or escalation.
• Assist with internal mobility processes within Talent Link, ensuring internal candidates are properly identified, tracked, and routed per policy.

• Independently manage interview scheduling across competing stakeholder calendars, resolving conflicts and prioritizing without needing sign-off on routine trade-offs.
• Serve as the primary point of contact for candidates on scheduling and logistics, using judgment on when a delay or issue needs to be surfaced versus handled directly.
• Proactiv…