Human Resources Specialist​/Trainee

Duties Description

Under the direction of a Human Resources Specialist 2, the Human Resources Specialist 1 will provide a full range of human resources services related to Staffing, Recruitment and Performance Management, and other employee relations issues, as well as provide contract interpretation.

• Answering phones and directing calls
• Receiving a high volume of e-mails and sending appropriate replies
• Utilizing and maintenance of various tracking spreadsheets as needed
• Reviewing on a daily basis the shared OHRM mailboxes and printing out responses, placing in posting files
• Handling all aspects of the mail;
  Certified and daily mail
• Obtain additional documentation or follow-up as needed.
• Updating vacancy spreadsheet with postings
• Involvement in orientation of newly hired employees.
• Conferring with various parties to ensure timely processing of personnel transactions
• Posting and filling of assigned titles/positions.
• Travel to and participate in job fairs, career days and other recruitment events
• Office coverage to 5pm on rotating schedule
• Preparation of onboarding packets and candidate folders.
• Separate Onboarding packets file and disseminate forms as needed
• Creating all the folders for the personal history file.
• Scheduling interviews.
• Book conference rooms for open interviews and arrange interview panel
• Send out Recruitment email to TAC ALL with dates
• Responsible for correspondence regarding interview scheduling, interview results and candidate status.
• Ordering supplies for recruitment events.
• Assist with various projects as needed.
• Front door coverage as needed.
• Completing all required training
• Other duties as assigned.

Linked In:

Competitive:

Candidates must be reachable for appointment on the Current Civil Service Eligible List, Professional Careers Opportunity (PCO) or Public Administration Traineeship Transition (PATT). Appointment may be made at the traineeship level.

Open Competitive:

Human Resources Specialist Trainee 1, NS (equivalent to SG-14):

Four years of experience performing and supervising the performance of various human resources activities such as staffing services, which consist of recruitment, examination, and placement activities; position classification and compensation; and employee services such as employee benefit, health and safety, employee counseling, and employee recognition.

Human Resources Specialist Trainee 2, NS (equivalent to SG-16):

Five years of experience performing and supervising the performance of various human resources activities such as staffing services, which consist of recruitment, examination, and placement activities; position classification and compensation; and employee services such as employee benefit, health and safety, employee counseling, and employee recognition.

Human Resources Specialist 1, SG-18:

Six years of experience performing and supervising the performance of various human resources activities such as staffing services, which consist of recruitment, examination, and placement activities; position classification and compensation; and employee services such as employee benefit, health and safety, employee counseling, and employee recognition.

Substitution:

An associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years of experience; a master’s degree may substitute for five years of experience; and a doctorate may substitute for six years of experience.

Transfer:

Candidates must have one year of permanent competitive, non-competitive or 55-b/c status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1, 70.4, or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two…