Analyst- Talent Acquisition Coordinator

Position Overview Apollo's Human Capital team is seeking a Talent Acquisition Coordinator to join our Credit Talent Acquisition team. Human Capital is leading the firm's AI transformation — building the talent infrastructure and agentic capabilities that will define how Apollo recruits, develops and deploys people. We are looking for a Talent Acquisition Coordinator who is as comfortable designing and refining an AI-assisted workflow as managing a complex interview schedule.

This role sits at the intersection of human judgment and agentic execution — operating tools we are building today, informing how they improve tomorrow and ensuring every candidate experiences Apollo at its best.

• Serve as a primary point of contact for candidates across active searches, delivering timely, thoughtful communication that reflects Apollo's brand and culture
• Build and manage AI-assisted candidate communication workflows — from initial outreach through offer stage — and continuously refine them based on candidate feedback and conversion signals
• Proactively surface delays, gaps or process friction to recruiters and business partners so no candidate is left waiting without context

• Manage end-to-end interview scheduling across a high-volume, multi-stakeholder environment — coordinating across recruiters, hiring managers, business partners and senior executives
• Leverage Apollo’s AI scheduling and coordination tools to reduce manual overhead while preserving the quality and personalization that complex executive searches require
• Troubleshoot conflicts and last-minute changes with speed and composure, keeping all parties informed in real time

• Send, track and follow up on interview feedback requests using Apollo’s internal tooling — Workday and our growing agent suite — with a focus on completion rates and timeliness
• Escalate feedback gaps to recruiters quickly and surface patterns across searches to support continuous process improvement
• Maintain clean, accurate candidate and requisition data in Workday throughout the full hiring lifecycle

• Actively use and help test Apollo’s internally built TA tools — including AI‑assisted scheduling, feedback collection and screening agents — providing structured input to the HC Tech & Data team
• Contribute to prompt development, workflow documentation and quality assurance as new agentic capabilities roll out across the function
• Identify coordination friction points and bring ideas for automation and improvement to TA leadership on a regular basis

• 1-2+ years of experience in recruiting coordination, HR operations or a similar function
• Demonstrated, hands‑on comfort with AI tools (Claude, ChatGPT, Copilot or similar) in a professional context — not just awareness, but regular use
• Strong written communication skills; a candidate’s impression of Apollo is shaped by every message they receive
• Exceptional organizational instincts and the ability to manage competing priorities across multiple active searches without losing track of details
• Genuine curiosity about how agentic systems work and enthusiasm for being part of building them — you want to understand the “why” behind the tools, not just use them
• Comfort with ambiguity; we are actively building the infrastructure you will help operate and improve
• Experience with Workday or a comparable ATS a plus; a strong desire to learn quickly is required

• Prior experience in financial services or professional services recruiting
• Exposure to agentic tools, automation platforms or AI workflow tooling
• Familiarity with Workday Recruiting module

Pay Range 75,000- 85,000

Apollo is a high-growth, global…