Human Resources Specialist Onsite

The HR Specialist will be responsible for all aspects of payroll and human resource administration within a skilled nursing facility. The HR Specialist will actively participate in recruiting, employee benefits administration, human resource policy and procedure administration, as well as other administrative functions pertaining to management or general business of daily operations. The HR Specialist will also assist the Administrator with performing work of substantial importance in accordance with current applicable federal, state, and local standards, guidelines, and regulations, to assure that proper administrative procedures are maintained at all times.

• Consult with department managers concerning the staffing of their departments, eliminating/correcting problem areas, and improvement of services.
• Ensure that the Facility has qualified personnel available to provide the best service for resident comfort and convenience (e.g., personnel demonstrate the knowledge and skills necessary to provide care appropriate to the age-related needs of the residents served.).
• Coordinate the entire recruiting and onboarding process using an online applicant tracking system
• Participate in the recruitment and retention efforts of staff; including interviewing, attending job fairs, posting of open positions, etc.
• Review applicants to determine suitability for open positions within the Facility. (e.g., job applications, resumes, reference checks, etc., of those persons meeting the eligibility requirements for the position in which they applied).
• Process all newly hired personnel information and all change of status data.
• Ensure new employees are oriented to the Facility and explain policies and procedures, payroll procedures, etc.,
• Maintain all facility personnel files in compliance with state and federal employment practices.
• Ensure hiring/discharge procedures are in compliance with established policies and procedures.
• Ensure that the Facility is in compliance with current applicable federal and state employment regulations regarding wages, overtime, work hours, workers’/unemployment compensation, etc.
• Coordinate health and welfare insurance, as well as paid time off benefits
• Provide public information (i.e., verification of employment, wages, etc.), in accordance with current laws, regulations, and guidelines governing such matters.
• Make written and/or oral reports/recommendations to the Administrator concerning personnel needs, problem areas, etc., as deemed necessary or appropriate.
• Perform administrative tasks such as completing necessary forms, reports, etc., and submitting them to the Administrator and Corporate Office as required.
• Ensure timekeeping records/punches are completed in a timely and accurate manner. Reviews, edits, and audits employee time system punch detail. Prepares electronic timesheets for payroll processing.
• Monitor Worker Compensation claims and coordinate work between employees and the insurance carrier. Ensure OSHA recordings and posting are complete.
• Maintain attendance records and records of counseling, warning, and other disciplinary action taken against employees.
• Assist with the termination of employment when necessary; documenting and coordinating such actions with the Department heads, Administrator and/or corporate office human resource department.
• Conduct exit interviews.
• Monitor unemployment claims and assist the Facility with appeals.
• Administer employee leaves of absences such as FLMA and other leaves in accordance with company policies as well as state and federal guidelines.
• Maintain a good employee relations program that serves the best interest of the Facility and community alike.

• Serve on, participate in and…