HR Coordinator

Ascential's WGSN - We Are The Trend Authority

We define what’s next so you can make smarter decisions today. Our global trend forecasters and data scientists obsessively decode the future to provide the authoritative view on tomorrow in Beauty Fashion and Design. With experts in every major continent, we build locally sourced, globally relevant content including daily trend intelligence, retail analytics, consumer insights and bespoke consultancy services.

You thrive in a fast-paced, entrepreneurial environment and are passionate about creating a people-centric culture that values and supports its employees. You enjoy solving problems, large and small, and think both critically and expansively in doing so.

The WGSN HR Coordinator provides assistance with and facilitates all HR processes and functions for the New York office. This person will interact with all Ascential brands and staff levels. Primarily, this role will provide administrative support to the HRBP and to the Office Manager as needed including: record-keeping, HRIS data entry, HRIS Reports, file maintenance (HR, I9, Disability, Proof of Employment, etc.)

and special projects. This role is the immediate contact for all staff on administration queries and will also act as a line manager's first point of call in employee-related matters.

Reports to: HRBP

Primary functions:

• HRIS Data Entry
• Creates and maintains all HR related files – paper and electronic
• Assists with the Performance Review and Bonus Payout Processes

• Manage the onboarding and off boarding of employees including orientation, background checks and timely collection of new hire paperwork, exit interviews and termination paperwork/procedures
• Function as a liaison between HR team and employees triaging matters as appropriate
• Maintain employee personnel files, including federal I-9 Compliance and licensure verifications
• Process all unemployment claims, workers’ compensation issues and any audits including monitoring compliance with all statutory and legal requirements
• Other administrative duties and special projects as assigned

Education and Experience:

• College Degree preferred
• Prior experience/strong interest (HR Internships and summer jobs are OK!) in HR
• Familiarity with Work Day preferred
• Must be exceptionally detail oriented
• Superior organizational skills with proven ability to use good judgment

Keys to Success:

• Excellent Communication Skills (Verbal and Written)
• Microsoft Office savvy (Powerpoint, Word, Excel)
• Proactive with Excellent Follow-up skills
• Punctual, reliable, strong work ethic