Leave Administrator Specialist

Position Summary

The Staff Co Benefits & Leave Administration Specialist is responsible for all benefit plan administration, including union and non‑union plans across all Staff Co entities under the direction of the Staff Co Human Resource Systems Manager. The selected candidate will perform duties and carry out responsibilities specific to leave and benefits administration, account management, renewal, compliance, and general account administration functions for union and non‑union hospital and administrative staff.

The Specialist will work in cooperation with site Human Resource Staff, employee health, union representatives, payroll, and the finance departments.

• Conduct new employee orientation for onboarding and coordinate enrollments and terminations for employee health and welfare and pension plans.
• Design and coordinate benefits presentations to help employees with enrollment and encourage participation in the range of programs offered through our carrier.
• Coordinate the annual open enrollment process.
• Work closely with finance and payroll to audit billing and plan cost‑sharing deductions for benefit enrollment accuracy.
• Review monthly bills from carriers to monitor and approve payment in a timely manner.

• Work with employees, employee health, and payroll to monitor and track leave of absences in accordance with policy and legislative requirements.
• Establish relationships with third‑party administrators to manage disability claims, PFL, and COBRA according to the plan.
• Work in partnership with managers, employees, employee health, payroll and union plan administrators to manage disability, workers’ comp, PFL and COBRA leaves.
• Evaluate and recommend policies and procedures for process improvement for benefit program administrations.

The selected candidate should be open to working out of multiple Staff Co locations, including but not limited to Stony Brook, Lake Grove, Hampton Bays, Southampton, and Greenport.

• Bachelor’s degree in Human Resources or related field, or at least four years of full‑time progressive experience in Human Resources/Benefit Administration.
• At least three years of experience in benefits and/or leave administration.
• Experience using HRIS systems as well as Microsoft Excel, demonstrating exceptional analytical skills and the ability to create useful and actionable reports from data.
• Strong written and verbal communication skills, excellent time management, organizational, and follow‑through skills, including the ability to prioritize multiple tasks simultaneously.
• Possess a creative outlook with a problem‑solving, can‑do attitude providing excellent customer service.

• Payroll certifications such as CPP.
• Benefits certification CEBS.
• SHRM‑CP/PHR certification is desirable.
• Experience working with ADP, CPSI and other similar HRIS systems.
• Experience in a union environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to communicate with patients, staff and medical providers. The employee must be able to exchange accurate information in these situations. This position is largely sedentary and requires the employee to remain stationary for a majority of the day.

Any additional physical demands will be outlined and provided by management. The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of Staff Co entities, including Southampton Hospital, Eastern Long…