Program Coordinator

Location: New York

RESPONSIBILITIES:
Kforce has a client in NYC that is seeking a Program Coordinator who will provide end-to-end operational, financial, and project management support across strategic HQ initiatives, with a strong focus on financial administration (PO/SOW processes), coordination of AI-related work streams (e.g., agent/accelerator programs), and cross-team execution within a fast-paced, global environment.

Key Responsibilities:

* Manage end-to-end PO and SOW processes, including vendor onboarding, approvals, tracking, and reconciliation

* Coordinate closely with finance and procurement teams to ensure compliance with Microsoft policies

* Track budgets, spend, and forecasts across multiple projects and vendors

* Ensure financial hygiene (timely invoicing, accruals, cost tracking, and reporting)

* Support financial reporting for leadership (budget status, variances, reallocations)

* Drive day-to-day project management of AI-focused initiatives (e.g., Copilot/AI Accelerator, agent portfolio)

* Maintain integrated project plans, milestones, risks, and dependencies across multiple work streams

* Track progress and surface risks/blockers early; ensure follow-through on key actions

* Support intake, prioritization, and tracking of projects within the AI/innovation pipeline

* Develop and maintain reporting dashboards and status updates for leadership

* Act as central coordination point across HQ, regional teams, and external vendors

* Structure and run key rhythms (status meetings, working groups, check-ins)

* Ensure alignment across initiatives, timelines, and deliverables

* Maintain a
-single source of truth- for plans, trackers, and key materials

* Support governance processes, including documentation, approvals, and reporting standards

REQUIREMENTS:

* 8-10+ years experience in project/program management, operations, or PMO roles

* Experience supporting finance/procurement processes (POs, SOWs, vendors)

* Experience managing complex, multi-stakeholder programs or initiatives

* Familiarity with Microsoft tools (Excel, Power BI, Teams, SharePoint, Planner, etc.)

* Experience in innovation/AI/transformation programs is a strong plus

* Ability to influence how new ways of working (incl. AI-enabled processes) are built and scaled

* Accuracy and reliability of financial/PO management (budget tracking, invoicing, compliance)

* Effectiveness in driving execution (milestones met, risks identified early, issues resolved)

* Stakeholder feedback (clarity of communication, coordination, responsiveness)

* Ability to operate independently and proactively manage multiple priorities

Unique Selling Points:

* Exposure to high-impact, executive-level initiatives at the intersection of AI, policy, and operations

* Opportunity to shape and run emerging programs (e.g., AI/agent accelerator work streams) end-to-end

* Broad scope across finance, operations, and project management - not a narrow PMO role

* High visibility and direct engagement with senior stakeholders across HQ and regions

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note:

Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

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