Hybrid NICU Data Analyst: Epic & REDCap Expert

Location: New York

Grade 104

• Job Type: Officer of Administration
• Regular/Temporary:
  Regular
• Hours Per Week: 35
• Salary Range: $90,000- $105,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

Under the direction of the Director of the MSCH NICU Data Committee, the NICU Clinical Data Abstractor works closely with a Clinical Data Navigator (CDN) to abstract complex data from our Epic Electronic Medical Record (EMR) system used for data reporting, quality improvement initiatives, and clinical research.

This position identifies, extracts, and structures neonatal data utilizing Epic tools and Smart Data Elements to build a comprehensive, Vermont Oxford Network (VON)-compliant database housed in REDCap.

The ideal candidate will be personable and competent at managing relationships within the NICU clinical Data Committee and within the CUIMC Analytics Development Team. This individual must have hands-on NICU clinical expertise with a strong aptitude for healthcare informatics, ensuring the highest level of data integrity and clinical accuracy. This individual must be team oriented and possess strong customer service, communication, problem solving, and critical thinking skills.

At CUIMC, we are leaders in teaching, research, and patient care and are proud of the service and support we provide to our community. We apply the same rigor in our commitment to fostering an inclusive, thriving community and caring for our employees and their loved ones. We offer immediate eligibility and invest in our employees’ families through comprehensive Health and Welfare, Employee Assistance, Tuition Programs, and Retirement Benefits.

“Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process”

Responsibilities

Data Abstraction & Epic Navigation – 30%

• Perform deep-dive clinical data abstraction from the Epic EMR for neonatal patients, accurately interpreting clinical notes, lab results, imaging, and flow sheets.
• Leverage Epic tools, including Smart Data Elements, Smart Forms, and reporting workbench tools, to efficiently locate and extract targeted clinical variables.
• Translate complex NICU clinical scenarios into standardized data points aligned with Vermont Oxford Network (VON) definitions and manuals.

Collaboration & Database Development – 30%

• Work hand-in-hand with the Clinical Data Navigator to design optimal workflows for data extraction from Epic to REDCap.
• Assist in the structural mapping and design of the REDCap database, ensuring all fields map correctly to VON data dictionaries.
• Provide clinical context to technical team members to ensure data queries and automated extraction tools capture the correct patient populations and clinical events.
• Report and recommend improvements for data capture tools:
• Work with clinical team to define missing data capture, Epic tools that can be built with engineer team to improve data entry and capture at Epic engagement point.
• Work with clinical and CDN team to understand advanced tools that can be used to capture data from unstructured elements and work flow needed to validate these data elements.
• Provide feedback to clinical team on missing data and strategies to improve retrospective and prospective data capture.

Quality Assurance & Compliance – 20%

• Input, review, and clean abstracted data within the REDCap environment.
• Perform routine data quality checks to resolve discrepancies and ensure submission-level accuracy for VON reporting and internal quality improvement initiatives.
• Maintain strict adherence to HIPAA guidelines and institutional data security protocols during the handling of Protected Health Information (PHI).

Task Management – 5%

• Manages multiple tasks simultaneously keeping team members updated on progress.

Maintain standards – 5%

• Maintains knowledge of internal and industry-wide policies,…