Legal Administrator

Company Profile

Sumitomo Corporation of Americas (SCOA) is an integrated global trading company active in a range of commercial ventures. It imports and exports raw materials, and goods and has diversified activities in businesses throughout the Americas. These activities include investments and financing, coordination and operation of urban and industrial infrastructure projects, providing transportation and logistics services, developing natural resources, distribution of steel and other products, and developing and managing real estate.

SCOA is the largest subsidiary of Sumitomo Corporation (SC), one of Japan's major integrated trading and investment business enterprises with operations in a wide array of businesses, organized into eighteen industry focused segments, Tubular Products, Steel, Automotive, Commercial Aviation, Aerospace Defense & Technology, Construction Equipment Solution, Materials, Supplies, and Real Estate, Logistics, Social Infrastructure, Food & Lifestyle, Mineral Resources, Light Metals, Basic Chemicals & Electronics, Life Science, Agri-Business, Energy Innovation Initiative Americas, Power Infrastructure, Energy.

Visit SCOA offers a comprehensive benefits package, including medical, dental, and vision insurance, life insurance, an Employee Assistance Program (EAP), 401(k) retirement plan, and additional employee benefits.

The Legal Administrator will provide administrative support to the Legal Department. Main activities include assisting with maintenance of IT systems (including our contract lifecycle management tool, Ironclad and  for matter management), e-billing and day-to-day administrative duties. The role will also assist the legal department’s paralegal with state filings, entity maintenance and CT corporation invoicing.

• Maintain and update  to manage individual projects and group projects.
• Maintain an active link between  and other IT systems to ensure a single source of information on projects, matters, workflows and budgeting.
• Maintain the document database system (iManage).
• Assist the paralegal with:
  • Maintaining an up to date entity management system (hCue).
  • Ensuring state filings are up to date.
  • Managing invoices from CT corporation.
• Support with e-billing matter management tool (Legal Tracker), including managing matter budgets.
• Book travel for attorneys and submit expense reports on behalf of attorneys (Concur).
• Maintain training calendar for all internal/external trainings provided by SCOA Legal Department.
• Maintain up to date information about the legal department on the Company intranet site.
• Maintain Legal Liaison list (legal contacts within subsidiary companies).
• Assist with the maintenance of Ironclad by creating and updating Workflows, ensuring accurate contract repository meta data, developing contract management best practices and processing new agreements for review by legal counsel and approval through various departments (using the contract management process).
• Respond to internal business inquiries and direct clients to appropriate legal resources.
• Provide general support and assistance to legal counsel.
• Assist with other administrative tasks as needed.

• Self-motivated, strong work ethic and the ability to efficiently prioritize.
• Excellent time-management and organizational skills with a focus on details.
• Proficient computer skills, Microsoft Office Suite (Word and Excel).
• Demonstrated ability to work cross-functionally and globally, with the ability to consult, build relationships, and/or indirectly influence enterprise-wide or cross-functional teams.
• Familiarity with , Ironclad, iManage, Navex and/or hCue a plus.