Medical Information Assistant

Medical Information Assistant / Specialist

Location: Brooklyn, NY or Hybrid
Employment Type: Full-Time / Part-Time (20–40 Hours/Week)
Schedule: Monday through Friday, Standard Business Hours
Salary: Based on Experience

An organization is seeking a highly organized Medical Information Assistant / Specialist to support the structuring, verification, and standardization of medical data. This is a desk-based, detail-driven role focused on translating complex medical information into accurate, organized formats that support internal systems and workflows.

The ideal candidate has a strong understanding of medical terminology, excellent attention to detail, and the ability to work independently within evolving processes.

• Transcribe, digitize, and structure information from digital and paper-based sources (including scanning and OCR)
• Apply consistent file naming conventions and maintain organized digital storage systems
• Conduct internet-based research to gather and verify medical information
• Validate data using authoritative sources and flag discrepancies
• Enter and maintain accurate data within spreadsheets and CRM systems
• Assist in standardizing terminology, including identifying equivalent or synonymous terms
• Support ongoing data organization and system improvement efforts

• Strong organizational skills and attention to detail
• Familiarity with medical specialties and clinical terminology
• Proficiency in Excel and/or Google Sheets
• Experience working with CRM systems or structured data environments
• Ability to work independently with sustained focus in a desk-based role

• Experience digitizing documents or working with OCR tools
• Exposure to automation, scripting, or workflow optimization
• Background in healthcare operations, medical research, or data management