Corporate Paralegal

Updated:
Jun 04, 2025 - The Corporate Paralegal researches, analyzes, and assists with legal and compliance issues, including drafting and reviewing contracts, pleadings, and other legal documents, and preparing responses to subpoenas. This role includes providing administrative support to the Legal Department, managing regulatory filings, and monitoring compliance with applicable laws and regulations. Additionally, the paralegal works with outside counsel on litigation matters, supports policy development, and advises on Privacy and Anti-Money Laundering Programs.

• Corporate Bookkeeping:
  Managing corporate books and periodic filings for a privately held company and its group subsidiaries
• Insurance Documentation:
  Manage receipt and handling of insurance certificates and documentation from suppliers, customers, and partners
• Insurance Notifications:
  Provide timely notifications and updates to insurance carriers
• State Licensing:
  Assisting in the application and maintenance of numerous state licenses for lending and other consumer financial services
• Billing Platform Administration:
  Implement and administer a billing platform through which the company’s outside counsel bills for services, and the internal processes
• Accruals and Payments:
  Ensuring that proper accruals are taken and approved bills are correctly classified and routed to the company’s payment systems
• Legal Research Support:
  Support the team in research of statutes, regulations, judicial/administrative decisions, and administrative agency opinions or no-action
• Intellectual Property Management:
  Managing USPTO filings and providers relating to a small portfolio of marks, domains, and patents and assisting with clearance and monitoring
• Spending Reports:
  Assisting in creating periodic reports regarding the company’s spending and progress toward the team’s objectives
• Governmental Submissions:
  Preparing monthly governmental submissions in conjunction with the NYRA legal department
• Contract Management:
  Supporting simulcast department with contract preparation, execution, processing, and distribution to relevant parties
• Legal Research:
  Undertaking legal research in a variety of areas, as requested by attorneys
• Paralegal Support:
  Provide skilled paralegal support to the General Counsel, as well as administrative support
• File Maintenance:
  Maintain corporate and trademark files
• Intellectual Property Support:
  Work with internal divisions to provide support for intellectual property matters
• Trademark Liaison:
  Act as liaison with outside trademark counsel
• Stock Grants Tracking:
  Maintain and track records of stock grants for directors in the stock database
• SEC Filing Management:
  Maintain EDGAR filing numbers and file SEC reports for Section 16 filers and other SEC filings (8-Ks, S-8s, etc.)
• Proxy Report Preparation:
  Prepare reports for use in proxy statements
• Board Meeting Support:
  Assist in preparation of board meeting materials, monitoring recurring agenda items and maintenance of board portal, assist in board meeting logistics
• Shareholder Relations:
  Assist with the corporate secretarial functions regarding shareholder relations, acting as transfer agent liaison
• NYSE Maintenance:
  Maintain the New York Stock Exchange website
• Audit Updates:
  Work with General Counsel in requesting and preparing audit update letters
• Questionnaire Management:
  Manage the director and officer questionnaire process

• Cross-Functional Collaboration:
  
  Effectively collaborate with cross-functional teams and other legal colleagues to solve problems, build partnerships, and accomplish critical business objectives
• Contracts Process Support:
  Assist with the contracts process, including maintaining the Company’s contracts system
• Contract Negotiation:
  Drive contract negotiation (Service Agreements, Consulting Agreements, Statements of Work, etc.) and assist with more complex agreements
• Contract Process Efficiency:
  Drive increased efficiency, coordination, and effectiveness of contract processes and support to meet the needs of the business and other key stakeholders
• Contract…