Legal Executive Assistant

Trueline's client, a globally recognized law firm known for handling complex and high-stakes matters for sophisticated clients, is seeking a Legal Assistant to join their team in a hybrid capacity (4 days in-office).

This role supports a fast‑paced private client practice and is ideal for an early‑career legal or administrative professional who thrives on organization, precision, and collaboration within a team‑oriented environment.

THIS IS A JUNIOR-LEVEL ROLE! PLEASE DO NOT APPLY IF YOU HAVE OVER 5 YEARS OF EXPERIENCE AS A LEGAL ASSISTANT OR LEA!

LAW FIRM EXPERIENCE IS STRONGLY PREFERRED!

• Draft, prepare, and organize private client documents including wills, trusts, amendments, powers, and related materials
• Assemble execution and post‑execution documents, including certified excerpts and proper backing
• Create, edit, format, and proofread complex legal documents and correspondence in Microsoft Word
• Open new matters, request conflict checks, and maintain accurate client and matter records
• Manage matter files from opening through closing in accordance with records procedures
• Maintain attorney calendars, schedule meetings, and coordinate travel arrangements
• Provide professional phone coverage and timely message management
• Enter attorney time, prepare expense reports, and support billing coordination as needed
• Collaborate closely with attorneys and fellow assistants to support daily workflow
• Handle confidential information with discretion and professionalism
• Assist with general administrative tasks and special projects as assigned

• 1 to 3 years of administrative or legal support experience
• Strong proficiency with Microsoft Office, especially Word and Outlook
• Exceptional attention to detail and commitment to accuracy
• Ability to stay organized and composed in a fast‑paced environment
• Strong judgment, initiative, and follow‑through
• Flexibility to work overtime as needed

• Prior experience supporting trusts, estates, or private client practices
• Familiarity with legal billing, time entry, or expense systems
• Experience working in a team‑based legal support model

• Competitive compensation range of $55,000 to $75,000
• Hybrid schedule with four days in‑office
• Exposure to high‑level legal work and sophisticated clients
• Collaborative, professional work environment
• Opportunity to build a strong foundation in private client legal services