Real Estate Transaction Coordinator

Company

Gotlib Law is a fast-growing New Jersey real estate law firm representing buyers, sellers, and investors in residential and commercial transactions. Our practice is built on responsiveness, efficiency, and a strong reputation with real estate agents and clients. We are building a modern, systems-driven law firm designed to handle high transaction volume while delivering an exceptional client experience. We are seeking a highly organized, responsive, and proactive Transaction Manager / Client Intake Specialist to become a key part of our team.

This is a critical role within the firm. You will be responsible for:

• managing real estate transactions from contract to closing
• acting as a primary point of contact for clients and realtors
• ensuring all deals move forward efficiently
• maintaining consistent communication with all parties

This is not a passive administrative role
. We are looking for someone who takes ownership, stays ahead of issues, and thrives in a fast-paced environment.

• Track and manage multiple real estate transactions simultaneously
• Maintain internal deal tracker and ensure all files are up to date
• Coordinate with realtors, lenders, title companies, and attorneys
• Monitor deadlines (attorney review, inspections, mortgage, closing)
• Follow up proactively to keep transactions moving
• Serve as primary contact for client and realtor communication
• Provide regular updates on deal status
• Respond to emails and texts promptly and professionally
• Set expectations and ensure a smooth client experience
• Handle new client intake and onboarding
• Collect contracts and required documents
• Set up files and organize documents
• Prepare matters for attorney review

• Highly organized with strong attention to detail
• Ability to manage multiple transactions at once
• Strong written and verbal communication skills
• Extremely responsive and reliable
• Ability to prioritize tasks in a fast-paced environment
• Proactive mindset — you take initiative and solve problems

We are looking for someone who:

• takes ownership of their work
• is highly responsive and dependable
• can manage multiple moving pieces at once
• communicates clearly and professionally
• wants to grow with a fast-paced firm

• Competitive salary based on experience
• Bonus based on closed transactions
• Growth opportunity within the firm

Please submit your resume.