Manager, Purchase Order Management

The Manager, Purchase Order (PO) Management is responsible for leading a team that manages the end-to-end purchase order lifecycle—from PO issuance through supplier production and final shipment. This role ensures on-time delivery, adherence to lead times, and effective coordination with outsourced suppliers
, while driving process efficiency and accountability across the supply chain.

This position plays a critical role in maintaining supplier performance, mitigating delays, and ensuring a consistent flow of goods aligned with business demand.

• Oversee the full lifecycle of purchase orders, from creation to shipment and delivery confirmation
• Ensure accuracy, completeness, and compliance of all PO documentation and system records
• Monitor open orders and proactively resolve delays, shortages, or discrepancies
• Maintain visibility to PO status across suppliers and internal stakeholders
• Act as primary escalation point for supplier performance, delivery issues, and capacity constraints
• Build and maintain strong relationships with outsourced suppliers and vendors
• Track supplier KPIs (on-time delivery, lead time adherence, fill rates, quality)
• Partner with sourcing teams to improve supplier reliability and responsiveness
• Drive accountability for on-time shipment performance across all suppliers
• Analyze lead times and identify opportunities for reduction and improvement
• Collaborate with suppliers to optimize production schedules and shipping timelines
• Implement corrective actions for late shipments and recurring delays
• Lead, coach, and develop a team responsible for PO execution and supplier follow-up
• Establish clear performance metrics and daily/weekly operating cadence
• Drive accountability, continuous improvement, and operational excellence
• Allocate workload and prioritize critical orders based on business needs

• Partner with sourcing, logistics, planning, and finance teams to ensure alignment
• Communicate risks, delays, and recovery plans to internal stakeholders
• Support demand planning and inventory management through accurate PO tracking
• Ensure alignment between supplier commitments and business requirements

• Identify and implement process improvements in PO management workflows
• Lead time performance
• Drive system utilization (ERP/MRP) to improve visibility and efficiency
• Standardize best practices for PO tracking and supplier communication

• Bachelor’s degree in Supply Chain, Business, Logistics, or related field
• 5–10+ years experience in procurement, supply chain operations, or purchasing
• 2–5+ years of people management experience
• Strong experience managing purchase orders and supplier relationships
• Proven track record improving on-time delivery and lead time performance

• Experience working with overseas / outsourced suppliers
• Background in manufacturing, retail, or consumer goods supply chains
• Lean / Six Sigma or continuous improvement experience
• Strong execution and follow-through mindset
• Supplier management and negotiation skills
• Analytical skills (lead time, delays, root cause analysis)
• Ability to manage multiple priorities in a fast-paced environment
• Excellent communication and stakeholder management
• Data-driven decision making and KPI management