Replenishment Coordinator

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Full Time Gina Group LLC, New York, NY, US

30+ days ago Requisition

Salary Range: $55,000.00 to $65,000.00 annually

Replenishment Coordinator

We are looking for a highly organized and detail-oriented Replenishment Coordinator to assist the Senior Replenishment Manager in ensuring smooth and accurate order processing, inventory tracking, and replenishment planning. This role supports day-to-day operational tasks and acts as a key link between sales, production, and warehouse teams to help fulfill customer needs efficiently and on time.

• Assist in the processing of customer purchase orders through our ERP system (Exenta).
• Support the Senior Replenishment Manager in reviewing EDI transactions (e.g., 850s) and resolving any related errors.
• Help track orders from receipt through allocation and fulfillment, ensuring warehouse teams receive accurate pick information.
• Compare quantities received in Exenta against customer portals (e.g., Retail Link) to confirm data accuracy.
• Send open order reports to the warehouse and follow up for routing confirmations as directed.
• Track trucking schedules and assist in coordinating timely pickup appointments.
• Monitor the receipt of 945s and help ensure ASNs (Advance Shipping Notices) are sent on time.
• Provide weekly updates to the sales team on order status, as directed by the Senior Manager.
• Communicate with warehouse on all logistical issues for replenishment accounts.

• Help input sales forecasts and bulk order data into the system.
• Assist with analyzing inventory levels and sales trends to support replenishment planning.
• Collaborate with the Senior Manager to identify potential stockouts and communicate with sales as needed.
• Support the management of the active product catalog and assist in notifying teams of product discontinuations.
• Contribute to the preparation of weekly reports on in-stock rates, on-time performance, and OTIF (On Time In Full) metrics.

• Assist with ensuring DTC orders are properly allocated and dropped to the warehouse.
• Help investigate and resolve any issues causing delays in order processing or shipping.
• Compare inventory levels in customer portals with outgoing inventory feeds (846) to ensure accuracy.
• Support DTC inventory tracking and alert the team to any replenishment needs.

• Associate degree or higher preferred, or equivalent relevant experience.
• 1–3 years of experience in replenishment, order management, inventory, or supply chain operations.
• Experience with Exenta/Simparel ERP is a strong plus.
• Proficient in Microsoft Excel; able to manage and analyze data effectively.
• Strong communication and organizational skills; able to manage multiple tasks and timelines.
• Comfortable working cross-functionally with warehouse, sales, and production teams.
• High attention to detail, with a proactive and solution-oriented mindset.

The pay range for this position is ($55,000 – 65,000) annually based on skills and experience.

• Hybrid work schedule (4 days on site, 1 day remote) and early Fridays
• Generous PTO and paid holidays
• Comprehensive health, dental and vision coverage with FSA or HSA options
• Pet insurance and pet discounts
• Identity theft protection
• Discounted life insurance
• Short- and long-term disability insurance
• Critical illness, accident, and hospital indemnity insurance
• 401K & Profit sharing
• Team building and Company events

Gina Group is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non‑disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need.