Order Management Specialist

Position: Change Order Management Specialist
Location: Amityville

The Change Order Management Specialist will oversee and manage change orders within construction projects, ensuring accuracy and adherence to contractual agreements. This role is essential for maintaining smooth project operations in the property industry. The Change Order Management Specialist is responsible for tracking, documenting, and supporting the preparation and submission of change orders on construction projects. Client Details Our client is a well-established Long Island based commercial General Contractor with multi-faceted building segments.

Description Change Order Administration Maintain and update change order logs for assigned projects. Track change events from identification through pricing, submission, approval, billing, and closeout. Monitor contract notice requirements, deadlines, and approval procedures. Coordinate with project teams to ensure changes are documented accurately and timely. Documentation & Submission Collect, organize, and maintain supporting documentation, including RFIs, field reports, drawings, schedules, directives, photos, quotes, invoices, and correspondence.

Review documentation for completeness and accuracy. Assist in preparing change order requests, cost proposals, narratives, and supporting exhibits. Submit approved packages through required project management platforms and communication channels. Follow up on pending change order requests and approvals. Contract & Financial Support Review contract requirements related to changes, notices, and pricing. Assist with compliance for time extensions, extra work, and owner-directed changes.

Coordinate with accounting to ensure approved change orders are entered, billed, and reconciled. Support efforts to maximize recovery of legitimate project costs and impacts. Communication & Reporting Communicate regularly with project managers, superintendents, estimators, accounting staff, and management. Prepare change order status reports and identify aging or high-risk items requiring attention. Maintain professional relationships with owners, consultants, subcontractors, and vendors.

MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law. MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.

Profile Required 2+ years of experience in construction administration, project coordination, estimating support, project accounting, or a related role. Strong organizational, communication, and time management skills. Ability to manage multiple projects and deadlines. Proficiency with Microsoft Office and Procore. Ability to read and understand construction documents, contracts, and project correspondence. Preferred Associate's or Bachelor's degree in Construction Management, Business, Accounting, Engineering, or a related field.

Experience with public works or government-funded construction projects.

Experience with Sage and construction management software. Familiarity with prevailing wage, certified payroll, RFIs, submittals, and project closeout processes.

Core Competencies:

Strong attention to detail and document control. Ability to analyze cost data, contracts, and supporting documentation. Excellent follow-through, problem-solving, and organizational skills. Ability to work independently and collaboratively in a fast-paced environment. Professional handling of confidential financial and contractual information. Job Offer Competitive base salary commensurate with experience Annual bonus opportunity Full-suite benefits package Opportunity for growth and career advancement MPI does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, marital status, or based on an individual's status in any group or class protected by applicable federal, state or local law.

MPI encourages applications from minorities, women, the disabled, protected veterans and all other qualified applicants.