Product Development Coordinator Job New York New York USA,Supply Chain/Logistics

Location: New York

A to Z Media is seeking a detail-oriented Apparel & Promotional Product Development Coordinator. In this role, you will serve as the operational backbone of our merchandise department, executing and tracking product development, logistics, and vendor coordination for a diverse roster of music and brand clients.

This role will focus on the seamless execution of merchandise programs, from initial start to final delivery. This role is ideal for a proactive, highly organized individual with a passion for music who thrives on cross-functional collaboration, precise timeline management, and hands‑on problem solving.

Full‑Time, Onsite to Hybrid, $45,000 - $65,000

What You’ll Do

Product Development & Timeline Tracking

Production Tracking: manage the day‑to‑day product lifecycle, tracking items through the design, proofing, manufacturing, and final delivery stages
Art Trafficking: work closely with the internal Art Department to route design assets and proofs, ensuring client approvals are secured and accurate
Schedule Maintenance: maintain an up‑to‑date production calendar and generate weekly status reports to ensure all open projects stay on schedule
Quality Control: monitor pre‑production samples for quality issues, coordinate client approvals, and flag any discrepancies immediately

Vendor & Sourcing Coordination

Vendor Liaison: serve as a point of contact for our global vendor network to secure pricing, proofs, production timelines, and shipping methods
Order Administration: issue accurate Purchase Orders (POs) to vendors, confirm receipt, and monitor vendor portals for completion dates
Sourcing Support: assist in researching and vetting new vendors and manufacturers to expand apparel and promotional product options

Client Services & Communication

Account Management: maintain regular, clear communication (via email, Slack, Zoom, and phone) with clients, managers, and sales teams regarding job statuses
Asset Creation: assist in compiling internal pitch decks and monthly recaps showcasing newly developed products
Issue Resolution: act as a responsive point of contact for client claims, following established procedures to correct production or delivery errors swiftly

Logistics, Data, & Order Administration

Database Accuracy: maintain accurate and real‑time records of milestones, production notes, and shipping details within our custom database
Financial Administration: generate and issue accurate client invoices upon project completion; coordinate VAT and domestic sales tax billing with the finance team
Inventory & Warehouse Coordination: liaise with the warehouse team to coordinate incoming shipments, pickups, physical inventory counts, and product reworks

Qualifications

Experience:

2 - 4 years of relevant experience in product coordination, apparel production, account management, or merchandise operations
Industry Knowledge: direct experience working within an apparel, promotional products, or music merchandise environment is highly preferred
Project Management: proven ability to handle multiple competing priorities simultaneously in a fast‑paced, deadline‑driven environment
Communication: exceptional written and verbal communication skills, with the ability to collaborate effectively with both business executives and creative artists/managers
Adaptability: high comfort level working in a dynamic environment, with a "can-do" attitude and a knack for proactive problem solving

Key Skill Set

Extreme Attention to Detail: inherent focus on follow‑through, database accuracy, and order precision
Cross-Functional Collaboration:

ability to act as a seamless bridge between sales, art, logistics, accounting, and external partners.
Logistical Aptitude: understanding of shipping, tracking, warehousing, and production workflows
Creative Alignment: a strong eye for product quality and design, combined with a genuine passion for music culture and artist branding.

Founded in 1994, A to Z Media is a family‑owned company specializing in Vinyl, CD, DVD, Promotional Product and Apparel, and Manufacturing Services. For over 30 years, we have been committed to delivering exceptional customer service, high‑quality products, and competitive pricing for our global clientele.

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