Business Operations Coordinator; Beauty

Client Overview

Our client is a leading global consumer products organization known for delivering innovative products and exceptional customer experiences.

The Business Coordinator will play a key role in supporting daily business operations by coordinating vendor activities, overseeing procurement processes, tracking product shipments, and assisting with financial administration. This position is ideal for someone who thrives in a fast-paced, collaborative environment and enjoys working across multiple departments to keep projects moving efficiently.

• Coordinate domestic and international product shipments, ensuring timely delivery and proactively addressing transportation or routing issues.
• Serve as the primary point of contact for logistics updates by communicating with freight partners and providing regular status reports to internal stakeholders.
• Monitor project timelines, purchase orders, and delivery schedules to ensure business objectives remain on track.
• Prepare, submit, and maintain purchase orders while ensuring all required approvals and supporting documentation are completed.
• Partner with internal operations and logistics teams to investigate and resolve receiving discrepancies and shipment-related issues.
• Work closely with suppliers to confirm complete and accurate order fulfillment and coordinate expedited shipments when business needs require.
• Support documentation and compliance requirements related to inventory and procurement processes.
• Collaborate with Finance and Accounts Payable to facilitate timely vendor payments, validate invoices, and resolve payment exceptions.
• Maintain accurate spending records and prepare recurring budget and expenditure reports.
• Coordinate procurement for recurring marketing materials, promotional products, and merchandising items.
• Assist with sourcing initiatives for new promotional products and support additional operational projects as needed.

• Experience in business operations, executive administration, procurement, supply chain, project coordination, or a related field.
• Strong knowledge of purchase order processing, invoice reconciliation, and vendor management.
• Familiarity with logistics coordination, shipment tracking, and supplier communications.
• Ability to build effective partnerships with Finance, Marketing, Operations, and external vendors.
• Exceptional organizational skills with the ability to prioritize multiple assignments in a deadline-driven environment.
• High level of accuracy and attention to detail.
• Proficiency in Microsoft Office applications, especially Excel.
• Experience using procurement, purchasing, or ERP systems is preferred.
• Strong written and verbal communication skills with a customer-service mindset.
• Bachelor's degree or equivalent combination of education and relevant experience is preferred.