Operations Coordinator

Responsibilities

• Complete TSA training and maintain required certifications and compliance standards.
• Coordinate with clients, vendors, carriers, agents, and internal teams to manage transportation logistics, schedules, budgets, and project requirements.
• Prepare project estimates, budgets, invoices, and shipping documentation, including air waybills, packing lists, delivery orders, and customs‑related paperwork.
• Research and develop transportation plans, routing options, shipping schedules, and project timelines to ensure successful execution.
• Advise clients on appropriate packing, handling, and transportation solutions for fine art and other specialized shipments.
• Arrange domestic and international freight bookings with airlines, ocean carriers, and other transportation providers.
• Support import and export operations, including customs clearance requirements and regulatory compliance.
• Obtain and prepare documentation required for U.S. Customs entries and other government agencies, including TSA, USDA, OFAC, and U.S. Fish and Wildlife Service regulations.
• Provide on‑site shipment support, live documentation, and courier assistance as required, including at airport cargo facilities.

• Bachelor's degree preferred, or equivalent combination of education and relevant work experience.
• Interest in logistics, transportation, supply chain management, freight forwarding, fine art handling, or international trade.
• Strong organizational skills with the ability to manage multiple tasks, priorities, and deadlines in a fast‑paced environment.
• Excellent verbal and written communication skills, with the ability to interact professionally with clients, vendors, carriers, and internal teams.
• Detail‑oriented with the ability to prepare, review, and maintain accurate documentation and records.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Ability to learn transportation regulations, import/export procedures, TSA requirements, and other industry compliance standards.
• Self‑motivated team player with strong problem‑solving skills.
• TSA certification.