Finance Procurement Specialist

Finance Procurement Specialist

“At Baruch College we believe that student success is everyone’s responsibility”

The Finance Procurement Specialist assists in managing the procurement process for goods and services, ensuring adherence to NYS Procurement Guidelines and CUNY Procurement Policy. Responsibilities include documenting and enhancing the end-to-end pay-to-procure process, conducting solicitations, preparing specifications, and ensuring compliance with procurement standards. Reporting to the Finance Procurement Director, the Specialist will collaborate with the procurement team, accounts payable, budget, and end-user departments to streamline workflows, resolve issues, and provide exceptional customer service.

This role also involves evaluating bids, negotiating with suppliers, and managing procurement documentation to ensure timely and cost-effective purchasing decisions.

In addition to the CUNY Title Overview, duties will include, but are not limited to:

• Administer and assist in managing of competitive procurement processes for goods and services, including the development, issuance, and evaluation of Requests for Information (RFIs), Requests for Quotations (RFQs), Invitations for Bids (IFBs), and Requests for Proposals (RFPs), in accordance with CUNY, New York State, and applicable regulatory requirements.

• Provide procurement guidance and consultation to campus departments throughout the procurement lifecycle, ensuring compliance with procurement policies, funding restrictions, documentation requirements, and internal control standards.

• Review solicitation responses, vendor proposals, and supporting documentation to evaluate responsiveness, responsibility, and best value; prepare procurement recommendations and supporting analyses for management review and approval.

• Assist in the negotiation of contract terms and conditions with vendors, ensuring compliance with College, University, and State requirements while achieving favorable pricing and service outcomes.

• Administer procurement activities involving multiple funding sources under management guidance, ensuring expenditures comply with applicable funding restrictions, procurement requirements, and fiscal controls.

• Coordinate with the Office of General Counsel, CUNY Legal Affairs, vendors, and campus stakeholders to facilitate contract review and approval of contract boilerplate language, amendments, and other procurement-related agreements.

• Serve as a liaison with internal and external oversight agencies, including auditors, regulatory entities, and University offices, in support of procurement reviews, audits, and compliance initiatives.

• Prepare and coordinate procurement advertisements and public notices in the New York State Contract Reporter, City Record, and other applicable publications for competitive solicitation opportunities.

• Monitor and process purchasing requisitions and procurement transactions in a timely manner, ensuring accuracy, completeness, and adherence to established procurement procedures and service standards.

• Assist in the implementation and maintenance of comprehensive internal controls associated with new and revised procurement procedures, promoting accountability, regulatory compliance, and operational effectiveness.

• Maintain procurement files, solicitation records, contract documentation, and related reports to support audit readiness, transparency, and institutional recordkeeping requirements.

• Support continuous process improvement initiatives by evaluating procurement workflows, identifying efficiencies, and recommending enhancements to procurement operations and customer service delivery

Bachelor's degree and four years' related experience required.

• Experience with People Soft, Jagger ERP Systems, and procurement in government and/or higher education

• Knowledge of CUNY and NYS purchasing regulations, policies, and procedures.

• Proficiency in Microsoft Excel, Word, and Access.

• Strong analytical and problem-solving skills.

• Excellent negotiation and communication abilities.

• Ability to manage multiple tasks and prioritize effectively.

• Detail-oriented with a focus…