Regional Cost Controller

The role… The primary purpose of this role is to support local kitchen/chef, bar and operations teams with recipe, cost and inventory management and ensure all information (product, pricing and stock) in our Purchasing System (Adaco) is accurate and up to date. Over time it is expected that the role will develop to support Food, Beverage and Variables categories on a wide array of procurement activity including, but not limited to purchasing system management, vendor setup and invoice management, cost control, spend analytics, contract review and management and process and policy governance.

The role… The primary purpose of this role is to support local kitchen/chef, bar and operations teams with recipe, cost and inventory management and ensure all information (product, pricing and stock) in our Purchasing System (Adaco) is accurate and up to date. Over time it is expected that the role will develop to support Food, Beverage and Variables categories on a wide array of procurement activity including, but not limited to purchasing system management, vendor setup and invoice management, cost control, spend analytics, contract review and management and process and policy governance.

• Ensure complete administrator responsibilities of Adaco
• Ensure database cost prices and purchase codes are accurate
• Ensure recipes are created in Adaco and linked to our Revenue System (MICROS)
• Report on missing PLU’s & recipes on a weekly basis.
• Review Global & Local recipes with the relevant departments.
• Regular cleanup of F&B products database in Adaco.
• Correct database where appropriate, providing analysis of where mistakes occurred and advising sites management on how to maintain accurate database
• Provide monthly Adaco training
• Analyze COS and report against budget/theoretical
• Perform cost and scenario analysis, along with benchmarking
• Consider price ceilings, competitor awareness
• Analysis of purchases, losses, theft, wastage
• Liaise with the Finance department to provide timely adjustments on the systems (Adaco and Sage), after the site food and beverage rec is sent out.
• Support back up approach of any missed invoices
• Perform weekly spot checks on site ordering & approving of deliveries / invoices and report on findings
• Support teams with weekly Bev inventory/stock counts and quarterly Variable inventory/stock counts on select lines
• Ensure Variable par levels are accurate and up to date and sites are ordering effectively against these
• Come up with actions to support the sites in reducing waste & purchasing costs
• Maintain Purchasing System and ensure supplier and product database always up to date and optimised
• Support new sites and new teams with onboarding and training of Purchasing System
• Provide administrative support to Procurement department and inputs for stock and margin reporting
• Provide ad-hoc reporting as and when requested
• Continuous improvements to systems and processes to ensure best practice, optimum effectiveness and efficiency
• Escalate to management details of individuals/departments who repeatedly do not meet compliance responsibilities
• Ensure that relevant and key processes are well documented
• Establish and agree key performance targets in the short and long term in order to optimize business performance and maintain the effectiveness of payments and procurement with set objectives

• At least 3 years progressive cost control and/or operational purchasing management experience
• Experience in Food and Beverage procurement an advantage
• Operational experience within Hospitality experience is an advantage
• Good knowledge with Microsoft Office applications specifically Excel/Spreadsheets
• Good knowledge with Microsoft Office applications specifically Excel/Spreadsheets
• Experience of…