Inventory & Logistics Coordinator New New York or Utah

Lola Blankets, the creator of the world’s softest luxury faux fur blankets, is seeking an Inventory & Logistics Coordinator to own our end-to-end import program and ensure all shipments are booked, tracked, costed, and received correctly, from the moment a vendor confirms cargo-ready to the moment it’s received at a warehouse. This is a hands-on, high-volume role. You’ll coordinate directly with vendors on shipping schedules, manage freight forwarder partnerships, keep our ERP accurate on cost and timing for every PO, maintain records, and partner with warehouse and operations leadership to keep receiving and inventory tight.

Success looks like clean, predictable imports process and a complete, audit-ready paper trail behind every shipment.

Core Responsibilities

• Partner closely with Lola Planning/Production team and vendors on production WIP, cargo ready dates, and freight pickups.
• Serve as the primary point of contact for vendors on all shipping-related questions.
• Book and approve shipping routes and rates with freight forwarders.
• Review and approve forwarder invoices against contracted rates; flag and resolve discrepancies.
• Track containers in transit and proactively communicate delays, issues, or routing changes.
• Manage forwarder performance — on-time rate, invoice accuracy, responsiveness — and hold them accountable.

Customs & Documentation

• Work with our customs broker to confirm correct import details and documentation for every shipment.
• Maintain complete, audit-ready documentation for every import PO: commercial invoice, packing list, bill of lading, arrival notice, entry summary, receipt details, and more. Partner with Accounting to quickly and efficiently provide all shipment-level information needed for audits, closes, and discrepancy resolution.
• Maintain a master shipment register for every container — entry number, entry date, import date, PO number(s), commercial invoice number(s), bill of lading, container number, HTS classification, country of origin, customs broker reference, and warehouse destination — as well as any customs rulings or broker correspond