Supply Chain Operations Analyst

Position: Supply Chain Operations Analyst

Department: Operations Department - Boylan Bottling Company

Reports To: Director of Supply Planning

Employment Status: Full-Time

Job Summary

The Supply Chain Operations Analyst is an entry‑level position responsible for ensuring the timely and accurate recording of inventory purchases, production activity, inventory movements, supplier invoices, and inventory adjustments within Microsoft Dynamics 365 Business Central.

This position works closely with Supply Chain, Operations, Accounting, co‑packers, third‑party logistics providers (3PLs), and suppliers to ensure ERP transactions accurately reflect physical inventory activity.

The position requires a high degree of accuracy, attention to detail, organization, follow‑through, and the ability to research and resolve inventory and transaction discrepancies.

Job Specific

Responsibilities and Duties:

Inventory Purchase Transactions

• Receive and post raw materials, packaging materials, and other inventory purchases against approved purchase orders in Microsoft Dynamics 365 Business Central.
• Verify quantities received against purchase orders, receiving documentation, supplier documentation, and warehouse or co‑packer records.
• Identify quantity, cost, or receiving discrepancies and investigate differences before transactions are finalized.
• Ensure inventory receipts are entered accurately and within established processing timelines.

Production Posting

• Record monthly production activity for approximately five co‑packer locations.
• Review production reports received from co‑packers for completeness and accuracy prior to posting.
• Post finished goods production into Business Central.
• Record raw material and packaging component consumption associated with production.
• Record production scrap, waste, and other adjustments as required.
• Review production transactions for reasonableness and identify unusual material usage or production variances.
• Investigate discrepancies between reported production, material consumption, and expected production quantities.

Inventory Transfers

• Process inventory transfer orders for finished goods moving from co‑packers to approximately four third‑party logistics providers.
• Record truckload transfers accurately and timely within Business Central.
• Verify quantities shipped from co‑packers against quantities received by 3PL locations.
• Investigate in‑transit, shipping, receiving, or system discrepancies.
• Ensure transfer orders are properly completed and closed once inventory has been received.
• Process management‑approved supplier invoices for raw materials, packaging materials, and other inventory‑related purchases.
• Match invoices to the appropriate purchase order and inventory receipt before posting.
• Verify supplier pricing, quantities, freight charges, and other applicable costs.
• Post approved supplier invoices in Business Central.
• Investigate invoice discrepancies involving price, quantity, receipt, or purchase order differences.
• Coordinate with Supply Chain, suppliers, Accounting, and other internal stakeholders to resolve discrepancies.
• Reconcile Business Central inventory balances to inventory reports provided by co‑packers and 3PL partners.
• Research differences between ERP inventory and physical or third‑party inventory records.
• Identify missing receipts, production transactions, transfers, consumption postings, or adjustments.
• Work with internal teams, co‑packers, and 3PLs to resolve inventory discrepancies.
• Prepare required inventory adjustments for review and approval.

Quarterly Physical Inventory

• Participate in quarterly physical inventory counts at co‑packer and 3PL locations.
• Assist with planning and coordinating inventory count activities with internal teams and external warehouse partners.
• Perform or observe physical counts of finished goods, raw materials, packaging materials, and other inventory as assigned.
• Compare physical inventory results to Business Central balances and third‑party inventory records.
• Research and document inventory variances identified during physical counts.
• Work with co‑packers, 3PLs, Supply Chain, and Accounting to determine root causes of inventory discrepancies.
• Prepare inventory adjustment…