Procurement Analyst

responsibilities

• help oversee the daily operations of a borough purchasing unit, ensuring procurement activities are completed efficiently, accurately, and in compliance with organizational policies and procedures.
• help train, and provide guidance to purchasing staff on procurement processes, purchasing systems, supplier relations, and workflow management.
• assign, monitor, and prioritize workload among unit staff to ensure timely processing of purchase requisitions, purchase orders, and departmental requests.
• review and evaluate purchase requisitions submitted by departments to determine appropriate purchasing methods and ensure operational needs are met.
• review procurement activities for goods, materials, equipment, and services from initial request through purchase order issuance and delivery coordination.
• review specifications and purchasing requirements to ensure accuracy, completeness, and compliance with established standards and procedures.
• coordinate with internal departments, borough leadership, and operational stakeholders to address purchasing needs, delivery schedules, and procurement priorities.
• monitor purchasing activities and supplier performance to ensure quality, timely delivery, cost effectiveness, and adherence to service expectations.
• review vendor pricing and purchasing activity to ensure competitiveness, cost reasonableness, and alignment with budgetary requirements and market conditions.
• negotiate pricing, delivery schedules, and purchasing terms with suppliers to support cost savings and operational efficiencies.
• resolve escalated purchasing issues, supplier concerns, invoice discrepancies, and delivery-related matters in a timely and professional manner.
• ensure accurate preparation, review, and processing of purchase orders and related procurement documentation.
• monitor open orders, backorders, and purchasing trends to ensure continuity of operations and timely fulfillment of departmental needs.
• maintain accurate purchasing records, supplier files, and procurement reports in accordance with organizational recordkeeping requirements.
• prepare and maintain purchasing activity status updates for management review.
• serve as the primary point of contact for borough purchasing operations and coordinate with senior management regarding procurement priorities, operational challenges, and process improvements.
• identify opportunities to improve purchasing procedures, strengthen operational controls, and enhance efficiency within the borough purchasing unit.
• ensure staff adherence to organizational policies, ethical purchasing standards, and applicable procurement regulations.

• nycha employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
• nycha residents are encouraged to apply.

nycha provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the new york city employees’ retirement system (nycers).

note: the department of citywide administrative services (dcas) administered a civil service exam for the procurement analyst title on 11/05/25. Therefore, applicants (candidates) that did not take and pass the exam will potentially not be considered; likewise, applicants not reachable on the established civil service list will potentially be in jeopardy of being replaced with an eligible civil service candidate.

note: if this appointment is made on a provisional basis pursuant to 65 of the nys civil service law, no tenure or permanence accrues to an incumbent in this position by virtue of such appointment.

note: this position is open to qualified persons with a disability who are eligible for the 55-a program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a program. For detailed information regarding the 55-a program, please click on the link below:

(Use the "Apply for this Job" box below)./55aprogram

please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position.

procurement…