Procurement Specialist

• Location 7473 Parklane Road,Columbia, SC, 29223,United States
• Base Pay $45,000.00 - $55,000.00 / Year
• Employee Type Full Time Exempt

The Procurement Specialist supports the procurement and contract administration functions of the Richland County Recreation Commission (RCRC). This position assists with the purchase of goods, services, professional services, and construction-related materials; maintains procurement and inventory records; supports vendor communications and evaluations; and helps ensure procurement activities comply with RCRC policies and applicable federal, state, and local requirements.

The Procurement Specialist works closely with the Construction Manager, internal departments, vendors, contractors, and other stakeholders to obtain needed goods and services in a timely, cost-effective, and compliant manner. The position may also assist with procurement activities related to construction projects, facilities maintenance, equipment, inventory, and fleet-related purchases.

• Assists the Construction Manager with procurement activities for construction projects, maintenance operations, goods, commodities, equipment, supplies, services, and professional services.
• Prepares, processes, and maintains purchase requisitions, purchase orders, bid documents, requests for quotations, requests for proposals, invitations for bids, contracts, amendments, vendor correspondence, and related procurement records.
• Solicits quotations and bids from vendors in accordance with RCRC procurement policies and applicable procurement requirements.
• Reviews procurement requests for completeness, appropriate specifications, funding availability, required approvals, and compliance with established procurement procedures.
• Assists with the evaluation of vendor qualifications, price quotations, bids, proposals, references, insurance documentation, and other vendor-submitted materials.
• Supports the administration of contracts by maintaining contract files, monitoring contract dates and renewals, tracking required documents, and assisting with contract amendments, extensions, and closeout activities.
• Maintains accurate purchasing, procurement, inventory, property, and contract records in accordance with RCRC record-retention requirements.
• Assists with inventory, property-book, and equipment-control activities, including receiving, tagging, tracking, reconciliation, and disposal documentation, as assigned.
• Coordinates with vendors and internal departments to address ordering issues, delivery delays, discrepancies, backorders, damaged goods, invoicing concerns, and other procurement-related matters.
• Assists with the review of invoices, receiving documentation, purchase orders, and supporting records to verify that goods and services were received as ordered and in accordance with applicable contract terms.
• Researches product availability, pricing, cooperative purchasing options, state contract availability, vendor capabilities, and procurement methods; provides findings and recommendations to the Construction Manager.
• Assists in preparing procurement-related reports, bid tabulations, cost comparisons, expenditure summaries, correspondence, schedules, reconciliations, spreadsheets, and supporting documentation.
• Provides guidance to RCRC staff regarding routine procurement procedures, required documentation, purchasing timelines, and approved procurement methods.
• Helps ensure procurement activities comply with RCRC policy; the South Carolina Consolidated Procurement Code, as applicable; grant requirements; and relevant federal, state, and local regulations.
• Supports efforts to identify and utilize qualified minority-owned, small, local, and state-approved vendors, consistent with RCRC policy and applicable procurement requirements.
• Participates in meetings, committees, training sessions, special projects, and task forces related to procurement, construction, operations, inventory, contracts, and vendor management.
• Drives to RCRC facilities, vendor locations, project sites, and other agency locations as needed to perform job responsibilities.
• Performs other related duties as assigned when such duties are a logical and appropriate assignment to the position.

• Associate degree in business administration, accounting, finance, supply chain management, public administration, construction management, or a related field.
• Two (2) years of progressively responsible experience in purchasing,…