Tenant Coordinator

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. Vizient Inc. has ranked NYU Langone the No. 1 comprehensive academic medical center in the country for three years in a row, and U.S. News & World Report recently placed nine of its clinical specialties among the top five in the nation.

NYU Langone offers a comprehensive range of medical services with one high standard of care across 6 inpatient locations, its Perlmutter Cancer Center, and over 320 outpatient locations in the New York area and Florida. With $14.2 billion in revenue this year, the system also includes two tuition‑free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.

We have an exciting opportunity to join our team as a Tenant Coordinator. In this role, the successful candidate will work with in‑house engineering staff and landlord representatives, as appropriate, to facilitate repairs to lighting fixtures, furniture, and building systems for the Medical Centers off‑campus portfolio of clinical, research, and administrative office space.

• Recordkeeping:
  Oversees the monitoring and maintenance of records. Ensures that records are completed and relevant paperwork is kept in the office. Ensures that records are maintained for all supplies ordered and received. Maintains price quotes, tracks dates ordered/received, and maintains a current list of vendors.
• Safety:
  Identifies unsafe conditions in work areas and takes appropriate action to ensure safety of self and others. Identifies potential safety hazards of problems in work areas. Takes appropriate measures for safety of self and others in work area. Communicates information concerning unsafe conditions to supervisor. Must be available to respond to emergency calls after hours and on weekends.
• Performs other duties as assigned.
• Floor Inspections:
  Carries out daily floor and systems inspections. Inspects buildings daily to ensure cleanliness and to determine need or extent of service required. Takes appropriate measures for safety of self and others in work area. Coordinates inspections with building staff as needed.
• Office Maintenance:
  Keeps offices and common areas in clean and orderly condition. Confirms that the hallways and stairs are swept and mopped, as required. Confirms that trash and garbage containers are emptied on a regular basis.
• Heat and Hot Water Systems:
  Monitors heat and hot water systems in off‑campus properties. Ensures heating and hot water systems are functioning properly at all times. Notifies building management if there is a problem with the heat or hot water system. Confirms that repairs from outside vendors are performed in a timely manner.
• Repairs:
  Directs repairs to appliances and fixtures. Responds to assignments in order by the date and time received unless otherwise instructed. Provides timely explanations when unavoidable delays are encountered. Performs repairs to appliances and fixtures. Responds promptly to phone calls and pages from supervisor as well as on‑site staff. Keeps supervisor advised of activities and problems or potential problems. Must be available to respond to calls and coordinate repairs after hours and on weekends.
• Work of Contractors:
  Monitors all work performed by outside contractors (e.g. painters, cleaners, and HVAC) to ensure quality and completeness. Ensures all work performed meets quality standards. Keeps supervisor informed of progress or discrepancies.
• Maintenance of Equipment /Supplies:
  Monitors maintenance of equipment to ensure safe, efficient operations. Ensures adequate inventory and usage of supplies. Ensures that equipment in good working order and keeps equipment clean. Oversees that equipment and supplies are properly inventoried. Informs management of equipment/supplies needed. Ensures that equipment /supplies are utilized in an efficient manner. Accepts and signs for equipment and supply deliveries after…