Construction & Capital Project Administrative Senior Manager

Construction & Capital Project Administrative Senior Manager

463 7th Ave, New York, NY 10018, USA

Posted Monday, January 5, 2026 at 5:00 AM

With over 70 program locations and 800 scattered site apartments around New York City and in Westchester, our programs and services provide an unmatched reach and impact on mental and behavioral health, children’s services, trauma, and recovery. Our continuum of care spans all ages and stages of life, and embraces people of diverse cultures, ethnicities, religions, gender, sexual orientation, and socio- economic backgrounds.

The depth and breadth of our programs and services aim to promote well-being, resilience, and self-sufficiency for individuals and families. We are committed to ensuring that those who need our services have a well‑lived life in the community.

The Construction & Capital Project Administrative Senior Manager, is primarily responsible for tracking and managing all capital project-related expenses, both self‑funded and State funded work. This role ensures that every financial transaction complies with standard industry practices, including familiarity with AIA G702 and G703 payment requisition forms, and oversees the corresponding approval processes. Working from our NYC HQ, the ideal candidate will be a strong Microsoft Excel user—with advanced formulas and project bookkeeping expertise—to ensure the accuracy and integrity of financial data.

Additionally, this leader will mentor the Manager, Facilities Administration staffers and provide critical support to the Director as needed.

• Expense Tracking:
  • Maintain and track all capital project-related expenses, ensuring accuracy, compliance, and timely reporting.
• Utilize advanced MS Excel skills to create, manage, and update comprehensive spreadsheets for financial tracking, variance analyses, and forecasting.
• Payment
  
  Requisition Management:
  • Work with AIA G702 and G703 forms to process payment requisitions, ensuring adherence to industry‑standard approval processes and contractual requirements.
  • Collaborate with the project teams and vendors to verify that billed work aligns with project scope and approved budgets.

• Maintain accurate project bookkeeping records, ensuring all capital project financial activities are recorded consistently and transparently.
• Standard Operating Procedures:
  • Develop and refine protocols for tracking capital project expenses to enhance accuracy and efficiency across the organization.
• Audit Preparation:
  • Assist with internal and external audits by providing detailed financial records and supporting documentation for capital projects.
• Staff Supervision:
  • Mentor and guide Manager, Facilities Administration staff in developing their professional skills and ensuring adherence to financial tracking standards.
• Cross-Functional Support:
  • Provide proactive assistance to the Director, Facilities Administration, by contributing to overall process enhancements and department initiatives.

• Financial Acumen:
  Detailed-oriented with a robust understanding of expense management and financial compliance in relation to capital projects.
• Technical Proficiency:
  Proven expertise in advanced Excel functionalities and comfort with industry-standard financial documentation.
• Mentorship & Team Leadership:
  Committed to developing team capabilities through mentorship and collaborative leadership.
• Process Improvement:
  Ability to identify inefficiencies, implement SOPs, and leverage data-driven insights to streamline financial tracking and reporting.
• Communication:
  Strong written and verbal communication skills to effectively collaborate with team members, vendors, and senior leadership.

• High School diploma / 3-year business degree preferred

• A minimum of 7 years’ relevant experience in facilities administration or project financial management, with a strong track record in capital project expense tracking.
• Proficiency with AIA Series (G702 and G703 payment requisition forms) and understanding of industry-standard financial approval processes.
• Advanced…