Development Operations Coordinator

Job Description

Summary:

We seek to foster a culture of philanthropy within the organization that values our donors. We emphasize the lifetime value of our donors and invest in building long-term relationships. Our donor-centered approach recognizes the needs and priorities of our partners while remaining aligned to our organizational mission and strategic priorities.

The Development Operations Coordinator is a vital position in the Office of Institutional Advancement that will work closely with the Senior Director, Development and Planned Giving and the Manager of Development Operations to oversee the record-keeping for donor information, systems management, list management, gift processing, reporting, drafting standard operating procedures (SOPs), donor and gift analysis, and budget monitoring. He or she works closely with peers and leadership in the Office of Institutional Advancement, the Finance Department, and the Archdiocese of New York, to gather information regularly and create effective reports and data analysis, on all donor and prospect activities.

The following outlines key responsibilities: additional duties may be assigned.

• Collaborate closely with senior leadership in the Office of Institutional Advancement and the Finance Department to develop, monitor, and reconcile departmental revenue budgets. Partner with the Archdiocesan database management team to ensure the accuracy and integrity of donor records in Raiser’s Edge and to oversee backend development systems.
• Work with the database management team to design, generate, and distribute internal fundraising performance reports (daily, weekly, monthly, quarterly, and annually) across all giving channels (corporate, foundation, special events, individual and major gifts, planned giving and annuitants, digital and direct mail, and board contributions). Partner with internal departments to produce accurate donor listings for annual reports, events, and recognition opportunities.
• In collaboration with the Manager of Development Operations, oversee daily gift processing, data entry, and oversee the timely production and distribution of donor acknowledgment letters. Manage the process and batching of all gifts both restricted and unrestricted including wire transfers. Recommend and implement best practices for gift coding and processing, ensuring timely and accurate donor acknowledgments and adherence to established timelines.
• Coordinate and prepare development progress reports, including data analysis and narrative summaries, for Board and committee meetings in collaboration with senior leadership. Develop dashboards or visual reporting tools for leadership and sub-departments (e.g., KPI tracking).
• Build pivot table reports in excel, as required.
• Oversee the tracking and management of event attendees, donors, and prospects in partnership with Major Gifts and Special Event officers and the database management team. Provide training on the Special Events Module. Upload event mailing information into records (guest lists, and RSVP lists, etc.)
• Monitor and improve donor stewardship workflows and lifecycle tracking, in RENXT for proposals like Planned Giving activities. Develop and create Queue reports, as needed.
• Manage and streamline administrative operations for the Development Department by establishing efficient workflows. Deliver training and ongoing support to staff to ensure best practices in Raiser’s Edge and RENXT data management and assist in updating and maintaining standard operating procedures (SOPs).
• Partner with the Senior Director of Development and Planned Giving and the Manager of Development Operations to supervise Development Associate, Development Assistant, and temporary staff or volunteers. Assign projects, provide training, and monitor performance.

• Bachelor’s Degree.
• Minimum five (5) years fundraising experience and/or training in the same.
• Previous development/advancement experience within a large institutional environment is a plus.

• Experience with Raiser’s Edge database technologies, including a minimum of five (5) years’…