Assistant Program Director -Broadway Women's Shelter

Who We Are

CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive. We take a comprehensive approach by offering more than 160 integrated programs in:
Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach more than 65,000 individuals and families each year at our 90 locations, including 10,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe.

Over 85% of our families are in living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today.

Reports To:

Vice President

Location:

Broadway House Women’s Shelter

• Maintain professional relationships with clients and client confidentiality.
• Clearly communicate both CAMBA’s and funders’ policies, requirements, guidelines, and program performance targets to staff.
• Ensure that all contractual goals, targets, and performance outcomes are met on a monthly/cycle basis.
• Effectively plan and develop facility and maintenance and operation systems to ensure effective delivery of services.
• Develop and implement procedures for measuring and documenting appropriate facility and shelter operations.
• Ensure that all shelters meet all regulatory compliance (i.e.
  
  -health, DHS, OTDA, Callahan, RSRI, safety, and fire department).
• Conduct and document one-on-on supervision of direct reporting staff to assess and improve work performance.
• Coordinate purchasing and oversee inventorying and procurement of bulk supplies and equipment.
• Track expenses related to client maintenance systems.
• Work collaboratively with facilities director to ensure inventory and oversight of warehouse management of storage facility and ensure safety and security of people and items contained within.
• Implement and manage a work order system for tracking facilities needs and ensuring completion in a timely and cost effective manner.
• Make recommendations to the appropriate management staff regarding organizational policies, procedures, and protocols.
• Represent CAMBA at funder/outside agency/community meetings as requested, and with public officials and other organizations to recommend program and policy improvement.
• Ensure the accuracy and timeliness of weekly/monthly/quarterly/semester/annual reports and statistical information for both CAMBA management and funder use.
• Collaborate with staff in the implementation of Enginuity and inventory databases and ensure the collection of statistical information and tracking results.
• Analyze program and demographic data to make programmatic improvements.
• Prepare, document and analyze all shelter operating expenditures related to client supplies and building maintenance to ensure cost containment and contract compliance.
• Communicate with peers on issues related to client progress and best program practices.
• Assist in the preparation of proposals and the negotiation of contracts.
• Confer with the appropriate Vice President/Senior Vice-President/Executive Vice-President regarding programmatic and personnel issues.
• Immediately reports to the appropriate Vice President of any monitoring visits or funders’ events; significant events; any incidents that might subject CAMBA to liability.
• Assist to review and approve staffs’ training, professional development, vacation and leave requests. Review and approve time sheets.
• Prepare performance appraisals for direct reporting staff as needed.
• Make hiring and firing recommendations to appropriate Program Director, Senior Vice-President, and Executive Vice Presidents in consultation and agreement with Human Resources.
• Assist the Program Manager in providing oversight for all aspects of the program in his/her absence.
• Confer with the Program Manager, Program Director, and/or other CAMBA management staff as needed regarding programmatic and personnel…