Manager NYCT Timekeeping​/Payroll

Job Details

Job Title: Manager NYCT Timekeeping/Payroll

Dept/DIV: Timekeeping

Work Location: 2 Broadway

Full/Part-Time: Full

Salary Range: $102,284 - $113,649

Deadline: Until filled

Eligible for teleworking, one day per week. New hires eligible to apply 30 days after their effective hire date.

This position manages the force account operations for NYCT/MaBSTOA career & salary and management employees, to ensure that approximately $400 million in annual reimbursable dollars are properly processed. It also maintains the KRONOS system for approximately 6,000 employees who use the swipe technology to record attendance. This position is also responsible for the timely and accurate processing of the bi-weekly payroll for all career & salary, and management employees.

In addition, this position will oversee the Timekeeping orientation & training for new employees hired into this population.

• Manage the timely and accurate processing of NYCT Kronos bi-weekly payroll, time & labor, and force account close for approximately 6,000 employees.
• Review, process, and maintain employee accrual and leave entitlements, retro payments, and lump payouts.
• Audit and review pre and post-Payroll documents for all NYCT Kronos paid employees to ensure compliance with CBA/MOUs, MTA/NYCT, and governmental requirements. Back up the accurate processing and handling of paper and/or web-based timecards.
• Manage intercompany, all agencies, and external balance transfers.
• Ensure appropriate files are verified and an audit trail is maintained for each payroll close (Kronos and People Soft files). Ensure internal controls are followed and serve as liaison with Corporate Compliance and Auditing. Provide oversight regarding testing of internal controls, e.g., Vulnerability Assessment.
• Review and analyze current processes to enhance efficiencies and productivity of the department.
• Understand and implement Collective Bargaining Agreements for unionized employees and Corporate Policy and Procedures as they impact payments to employees.
• Manage other payroll/timekeeping processes and ad hoc duties.
• Select, develop, and motivate personnel within the department. Provide career development for subordinates. Provide prompt and effective coaching and counseling. Responsible for discipline/termination of employees when necessary. Review the performance of staff. Create a professional environment that respects individual differences and enables all employees to develop and contribute to their full potential.
• Perform other duties as assigned.
• Comply with all policies and standards.
• May be required to work outside regular hours as applicable.
• Observe work performed by contractors as applicable.
• Review invoices and approve them if the work meets contractual standards, as applicable.
• Address performance issues with the contractor when possible, as applicable.
• Escalate issues to other parties when needed, as applicable.

• Good time management skills to meet continuous critical deadlines.
• Effective communication with all departments, various levels of management, and external contacts.
• Strong organizational skills and ability to work independently to ensure timely completion of assigned tasks.
• Excellent verbal and written communication skills.
• Strong analytical and problem‑solving skills.
• Detail-oriented and ability to multitask.
• Proficiency in MS Office (Word, Excel) and/or comparable applications.
• Availability to work late on the weekly payroll closing day, and on weekends & holidays.

• Knowledge of payroll rules and collective bargaining agreements (CBAs) that govern payment to employees.

• Bachelor’s Degree in Arts/Sciences (BA/BS) Accounting, Finance, Transportation, Public Policy or a related field, or an equivalent combination of education and experience may be considered in lieu of a degree; four (4) years of additional related education, experience and/or technical credentials may be considered in lieu of a degree.
• Minimum 4 years of experience in a Payroll Accounting function to include payroll processing, auditing, analysis, and reporting.

Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policy making position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including those concerning veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.