Assistant Facilities Manager

Location: New York

## Assistant Facilities Manager Aplikujremote type:
On-site locations:
New York, NYtime type:
Full time posted on:
Opublikowano dzisiajjob requisition :
REQ
516034
** JLL empowers you to shape a brighter way**.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.#

Assistant Facilities Manager
** What this job involves:
** As an Assistant Facilities Manager at JLL, you'll play a vital role in creating exceptional workplace experiences for our clients. You'll partner closely with the Senior Facility Manager to ensure seamless daily operations across the facility, from coordinating workspace assignments and managing security access systems to overseeing vendor relationships and supporting strategic planning initiatives. This position offers the opportunity to develop your facilities management expertise while contributing to high-impact client engagements.

At JLL, we embrace more innovative ways of working and prioritize opportunities to strengthen and advance your career, and this role positions you at the center of operational excellence where your attention to detail and proactive problem-solving will directly enhance the workplace environment for everyone on site.
** What your day-to-day will look like:
*** Conduct comprehensive monthly site audits and continuous facility monitoring to maintain operational excellence and identify improvement opportunities
* Maintain and monitor the client's security access badging system, ensuring seamless and secure facility access for all personnel
* Coordinate desk and seating assignments for new hires and office moves using workplace management software, maintaining accurate records and space utilization data
* Support work order management by coordinating with in-house staff and external vendors, tracking completion status, and ensuring quality service delivery
* Assist with tactical planning initiatives and provide direct support to the Senior Facility Manager on strategic projects and client deliverables
* Contribute presentation content for monthly business review meetings with client leadership, highlighting key performance metrics and operational achievements
* Coordinate special events in support of client or JLL initiatives, managing logistics, vendor coordination, and on-site execution
* Manage facility soft services including meeting preparation, conference room reservations and setup, food services coordination, and visitor badging
* Provide facilities support for the account's regional remote sites, ensuring consistent service delivery across multiple locations
*
* Required qualifications:

*** Bachelor's degree in Facilities Management, Business Administration, or related field, or equivalent combination of education and experience
* Minimum 2-3 years of experience in facilities management, property management, or corporate services environment
* Proficiency with workplace management software, security access systems, and Microsoft Office Suite
* Strong organizational skills with proven ability to manage multiple priorities and projects simultaneously
* Excellent communication and interpersonal skills with a customer service-oriented approach
* Demonstrated ability to build effective relationships with clients, vendors, and internal stakeholders
* Knowledge of basic building systems, maintenance procedures, and safety protocols
* Experience with budget tracking, invoice processing, and financial reporting
*
* Preferred qualifications:

*** Professional certification such as FMP (Facility Management Professional) or CFM (Certified Facility Manager)
* Experience working in corporate office environments of 50,000+ square feet
* Familiarity with CMMS (Computerized Maintenance Management Systems) and IWMS platforms
*…