Senior Director of Office Administration

Hecker Fink LLP is currently accepting applications for a Senior Director of Office Administration to oversee all New York, Washington D.C. and Los Angeles office activities and operations under the direction of the Firm’s Chief Human Resources Officer and as a member of the Firm’s senior staff. The successful candidate will contribute to a diverse range of functions—with significant room to take initiative and play an impactful role in continuing to build our successful and growing organization.

Hecker Fink LLP brings together a high-stakes, cutting‑edge litigation practice serving clients across a wide range of practice areas, including commercial litigation, white‑collar criminal defense and internal investigations, employment and discrimination, and complex regulatory and securities matters. The firm has also built a pioneering public interest practice geared to the great and urgent challenges of our time.

Since our founding, we have achieved tremendous success and growth and seek motivated and talented professionals to join our team.

• Provide strategic leadership and oversight of administrative operations across all of our offices, ensuring consistent standards, policies, and service levels.
• Provide leadership and direction for the Firm’s Office Administration function, overseeing each office’s Office Administrator / Manager and ensuring effective staffing, performance management, and professional development across all offices.
• Establish and maintain Firmwide administrative procedures, workflows, and best practices to support operational efficiency and scalability.
• Identify, onboard, and effectively manage use of technology and innovative tools to streamline administrative workflows, improve efficiency, and support consistent, high‑quality operations across all offices.
• Lead Firm‑wide space planning, including long‑term occupancy strategy, office expansions, and renovations. Oversee all construction projects including contractor selection, budgeting, scheduling, and compliance.
• Partner with the General Counsel’s Office to maintain property, casualty, and liability insurance policies, including renewals, claims management, and coordination with brokers; ensure compliance with operations‑related laws and filings.
• Manage workers’ compensation programs, claims, reporting, and compliance across all offices.
• Maintain required Firm registrations and business licenses, including the New York LLP registration, D.C. license, and other jurisdictional filings.
• Lead Firm‑wide disaster recovery and business‑continuity planning.
• Manage Firm‑wide vendor relationships, including facilities, supplies, equipment, and service providers. Negotiate contracts, monitor performance, and ensure cost‑effective service delivery.
• Oversee the administrative operations budget, including forecasting, capital planning, and expense management.
• Develop and oversee delivery of office‑related training for lawyers and business operations team members, including equipment use, facilities procedures, and emergency protocols.
• Oversee Firm‑wide records management‑including retention, protection, retrieval, transfer, and disposal of records‑in coordination with Firm’s Managing Partner and General Counsel to ensure compliance with best practices for recordkeeping.
• Serve as one of the Firm’s designated Security Officers maintaining and regularly updating emergency and crisis‑management protocols.
• Ability and willingness to travel between our three offices as needed.

The successful candidate will have a combination of employment, educational, and life experience that demonstrates the qualities and skills below:

• Education and Experience: Bachelor’s degree required. You have at least 10+ years of progressively responsible experience in office administration, facilities management, or operations leadership, preferably in a law firm or professional services environment.
• Knowledge and
  
  Skills:
  
  You have a deep understanding of multi‑office administrative operations, including standard‑setting, workflow design, and implementation of Firm‑wide policies and procedures.
• Systems and Technology: You understand how administrative…