Senior Director of Office Administration

Responsibilities:

• Provide strategic leadership and oversight of administrative operations across all of our offices, ensuring consistent standards, policies, and service levels.
• Provide leadership and direction for the Firm’s Office Administration function, overseeing each office’s Office Administrator / Manager and ensuring effective staffing, performance management, and professional development across all offices.
• Establish and maintain Firmwide administrative procedures, workflows, and best practices to support operational efficiency and scalability.
• Identify, onboard, and effectively manage use of technology and innovative tools to streamline administrative workflows, improve efficiency, and support consistent, high-quality operations across all offices.
• Lead Firm-wide space planning, including long-term occupancy strategy, office expansions, and renovations. Oversee all construction projects including contractor selection, budgeting, scheduling, and compliance.
• Partner with the General Counsel’s Office to maintain property, casualty, and liability insurance policies, including renewals, claims management, and coordination with brokers; ensure compliance with operations‑related laws and filings.
• Manage workers’ compensation programs, claims, reporting, and compliance across all offices.
• Maintain required Firm registrations and business licenses, including the New York LLP registration, D.C. license, and other jurisdictional filings.
• Lead Firm‑wide disaster recovery and business‑continuity planning.
• Manage Firm‑wide vendor relationships, including facilities, supplies, equipment, and service providers. Negotiate contracts, monitor performance, and ensure cost‑effective service delivery.
• Oversee the administrative operations budget, including forecasting, capital planning, and expense management.
• Develop and oversee delivery of office‑related training for lawyers and business operations team members, including equipment use, facilities procedures, and emergency protocols.
• Oversee Firm‑wide records management‑including retention, protection, retrieval, transfer, and disposal of records‑in coordination with Firm’s Managing Partner and General Counsel to ensure compliance with best practices for recordkeeping.
• Serve as one of the Firm’s designated Security Officers maintaining and regularly updating emergency and crisis‑management protocols.
• Ability and willingness to travel between our three offices as needed.