Vice President, Magnolia Women’s Shelter

Position: Vice President

Reports To: Senior Vice President

Location: Brooklyn, NY

• Maintain professional relationships with clients and client confidentiality.
• Practice Universal Precautions/Standard Protocol & Procedures.
• Comply with any and all Federal, State, City and CAMBA security and privacy policies intended to protect the security and privacy of individually identifiable health information.
• Clearly communicate both CAMBA’s and funders’ policies, requirements, guidelines, and program performance targets to staff.
• Provide oversight of facility operations including assisting Director of Security and Operations and Program Directors with preventative maintenance, predictive maintenance and projects.
• Support the Director of Security and Operations/Program Director in maintenance and facilities issues such as performing and teaching maintenance duties such as light construction, exterior clean up, furniture moves, simple electric projects, painting and buffing floors.
• Research and procure outside maintenance support using subcontractors where required.
• Assist in the planning and management of all special projects.
• Review and evaluate existing methods, systems, program practices and procedures relative to facilities and recommend changes. In coordination with the VP/Sr. VP, DSO and Program Directors implement and/or guide the implementation of new and/or modified methods, systems, practices and/or procedures.
• In coordination with the Director of Security and Operations and Program Directors, manage the internal facility inspections, so maintenance, repairs, electrical, plumbing and HVAC systems to ensure optimal operating results.
• Effectively plan and develop facility and maintenance and operation systems to ensure effective delivery of services.
• Develop systems to keep ahead of maintenance and repair issues to prevent them from becoming major problems.
• Develop and implement procedures for measuring and documenting appropriate facility and shelter operations.
• Ensure that all shelters meet all regulatory compliance (i.e.
  
  -health, DHS, OTDA, Callahan, RSRI, safety, and fire department).
• Conduct and document one-on-one supervision of direct reporting staff to assess and improve work performance.
• Coordinate purchasing and oversee inventorying and procurement of bulk supplies and equipment.
• Track expenses related to client maintenance systems.
• Oversee management of storage facility and ensure safety and security of people and items contained within.
• Implement and manage a work order system for tracking facilities needs and ensuring completion in a timely and cost-effective manner.
• Make recommendations to the appropriate management staff regarding facility organizational policies, procedures, and protocols.
• Represent CAMBA at funder/outside agency/community meetings as requested, and with public officials and other non-organizations to recommend facility program and policy improvement.
• Ensure the accuracy and timeliness of weekly/monthly/quarterly/semester/annual reports and statistical information for both CAMBA management and funder use.
• Collaborate with staff in the implementation of inventory databases and ensure the collection of statistical information and tracking results.
• Prepare, document and analyze all shelter operating expenditures related to client supplies and building maintenance to ensure cost containment and contract compliance.
• Communicate with peers on issues related to client progress and best program practices.
• Assist in the preparation of proposals and the negotiation of contracts.
• Confer with the appropriate Senior Vice President/Executive Vice President regarding programmatic and personnel issues.
• Immediately reports to the appropriate Senior Vice President/Executive Vice President any monitoring visits or funders’ events; significant events; any incidents that might subject CAMBA to liability.
• Tasks may be modified, expanded and/or assigned over time.
• Ability to be on call 24 hours a day, 7 days a week.
• Must have an understanding of engineering and project management with knowledge of architecture, construction, and environmental planning.
• Must possess leadership qualities,…