Supervisor Personnel and Records Section

Supervisor Personnel and Records Section

Job : 16350

Business Unit: MTA Headquarters

Location: New York, NY, United States

Regular/Temporary: Regular

Department:

Date Posted: Jul 1, 2026

Description

I NTERNAL JOB POSTING – ONLY OPEN TO CURRENT MEMBERS OF THE MTA POLICE DEPARTMENT

JOB TITLE:

Request for consideration – Supervisor, Personnel and Records Section

SUPERVISOR Commanding Officer - Resource Management Division

HOURS OF WORK:
Ten hours 16 minutes (10:16) tours, Four (4) days per week, with Three (3) consecutive rest days.

SUMMARY:

The Department is seeking applications from qualified Supervisors who are interested in being considered for the assignment of Supervisor, Personnel and Records Section.

RESPONSIBILITIE S:

• Monitoring the polling of overtime, maintenance preparation, and monitoring and dissemination of overtime positions polled.
• Preparation and dissemination of department orders.
• Maintain seniority roster for all members of the department.
• Oversight of payroll list for Members assigned to Personnel and Records.
• Preparation of the Extra-List and assignment of personnel to such.
• Supervision of the records section and oversees archiving of department documents.
• Supervise full/restricted/and modified duty officers' time-off schedule.
• Supervises and oversees officers assigned to overtime polling.
• Prepares and delegates polling tasks received on late notice to satisfy approved overtime requests.
• Supervises and oversees officers assigned to quality control of the Records Section.
• Acts as an alternate in supervision of the property section when the other supervisors are not present.
• Publishes operational, interim, general, circular, and personnel orders.
• All other administrative functions as directed by the Chief of Administration.

QUALIFICATIONS:

Qualified supervisors must, at a minimum, have the following qualifications/requirements to be considered for appointment .

• Must be a supervisor at the time of the interview.
• Be knowledgeable in adhering to the MTA-PBA collective bargaining agreement.
• Have excellent oral and written communication skills.
• Be knowledgeable in Microsoft Word, Excel, and Access.
• Be able to multitask, move from assignment to assignment, and delegate some of the work assigned.
• Candidates who are classified as “Doctor Certified” or “Chronic Sick” or who have a history of substantiated discipline will be subject to review based on the underlying circumstances regarding classification and may be disqualified at any stage of the selection process.
• Successful completion of the panel interview.

Other Information:

Interested employees who meet the above-listed qualifications will be invited to participate in a panel interview. Candidates should understand that they are not guaranteed an assignment in the Administration Unit, even if they meet each of the above qualifications.

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.