Maintenance Supervisor

Duties Description

Working under the general supervision of the facility manager/supervisor, the Maintenance Supervisor 4 is responsible for the supervision, coordination and technical direction for maintenance, repair, renovation, new construction and alterations for the entire facility. This includes utility and mechanical systems as well as buildings and grounds. The Maintenance Supervisor 4 must be able to meet the requirements of and perform skilled and semi‑skilled duties of the maintenance unit.

Incumbents of this position are considered essential personnel.

As the top maintenance supervisor position at a DMNA location with responsibility for the operation of a building maintenance program, the duties of a Maintenance Supervisor 4 are extensive and complex because of the incumbent's responsibility for a maintenance program of significantly greater size and variety with a larger staff consisting of skilled, semi‑skilled and relatively unskilled positions usually in the building, electrical and mechanical trades.

Relationships with other supervisors involve recommending maintenance projects, improvements to operating procedures, discussing maintenance and scheduling problems, recommending possible solutions and providing periodic written and oral reports on maintenance activities. Incumbents consult with and provide advice to administrators on feasibility, cost, materials and labor requirements of proposed maintenance projects. Incumbents have periodic oversight and interaction with contractors to monitor and inspect their activities and ensure conformance to contract specifications and plans.

Incumbents supervise subordinate maintenance staff by establishing work priorities, improving and enforcing work schedules, providing technical direction, assistance and instruction, enforcing applicable rules, standards and policies, and coordinating the various activities performed by the staff.

The position performs responsibilities in accordance with all current and amended DMNA policies and procedures, federal and state statutes, and where applicable, the collective bargaining agreement (CBA), National Guard Bureau (NGB) regulations, and the Master Cooperative Agreement (MCA). The Maintenance Supervisor 4 may report to state and/or federal supervisory personnel and may be responsible for multiple facilities.

Specifically, duties may include, but are not limited to the following:

• Work comfortably in a team‑oriented atmosphere with civilian and military personnel as well as exercise independence.
• Communicate with supervisors clearly and concisely concerning maintenance projects, improvements to operating procedures, discussions of maintenance and scheduling problems including possible solutions, and provide periodic reports on maintenance activities.
• Responsible for communicating with and overseeing work performed by contractors; monitoring and inspecting their work activities to ensure compliance with contract specifications and plans.
• Provide daily oversight and supervision of the operations and maintenance unit to include establishing work priorities, developing work schedules, implementing applicable rules, standards and policies, evaluating performance and coordinating the various activities performed by the staff or contractors.
• Provide assistance in the development of Standard Operating Procedures (SOPs).
• Provide input for the annual budget and manage assigned funding; handle the administration of purchasing for assigned facilities in coordination with the purchasing unit; and ensure all State finance procedures are adhered to for buying, travelling and other budgetary matters.
• Coordinate with State Human Resources (MNHS) for hiring, counselling, discipline and…