Group Project Manager

Agency

Biolumina

Projects and Performance Improvement

Project and Program Management

Title:

Group Project Manager

Company/

Location:

Biolumina/ New York, NY

Department/Discipline:
Project Management

Group Project Manager

The Group Project Manager is responsible for coordination efforts across an agency franchise. He/she may manage multiple junior project management team members across the department. He/she supports the Associate Director of Project Management with department initiatives and helps train, monitor, evaluate and supervise the workload of the department.

He/she organizes, monitors and routes all jobs through the agency for his/her account(s).

• Coordinate job flow process within the Agency in an organized and efficient manner, which includes:
• Create and update timelines with input from relevant departments
• Develop and distribute the Daily and Nightly internal status report
• Coordinate and run weekly internal status meetings
• Prepare and maintain job site on SharePoint to reflect accurate job history
• Setup and attend all start-up and internal review meetings
• Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally
• Route jobs through all relevant departments and secure signatures at all stages of the job.
• Ensure cover sheets are complete and contain all relevant information for each job
• Monitor and assist team members in following the job flow process
• Present timeline related information/launch planning documents to the client
• Demonstrate knowledge of and ability to plan a complete product launch
• Demonstrate proficient use of Dynamics for timesheets
• Open new job numbers
• Submit accurate timesheets on a daily basis
• Demonstrate proficient use of Share Point
• Attend client status meeting/select client calls when appropriate to proactively track and address key project deliverables
• Work closely with Account Services to ensure daily client hotsheets and weekly client status reports are accurate, alerting Account Services to necessary updates
• Monitor jobs and alert team to possible delays/issues, assure open communication among team members
• Develop knowledge of Client's process/procedures and the people involved--and interact appropriately
• Assist peers when workload permits
• Perform other job-related tasks as assigned by the Director of Project Management
• Manage the activities of junior project management team members including, but not limited to the following tasks
• Review dailies, nightlies, and timelines of junior project management team members for accuracy
• Review and approve direct reports timesheets
• Support Director of Project Management with launch and convention planning
• Support Director of Project Management with new business initiatives
• Present timeline related information/launch planning documents to the client

• Manage multiple junior project management team members
• Discuss any issues/concerns or decisions regarding the Project Management Department with the Director of Project Management and work closely with him/her to resolve any issues that need to be addressed
• Help monitor quality control standards of Project Coordinators and Sr. Project Coordinators to assure that all work meets the highest possible standards of accuracy
• Make recommendations to Director of Project Management for any workload adjustments
• Help organize, monitor and supervise the workload of individual Project Coordinators and Sr. Project Coordinators
• Assist Project Coordinators with their daily/nightly reports, either by looking over it with them or contacting team members to ascertain the expectations
• Help Director of Project Management evaluate performance of department team members
• Help Director of Project Management manage and resolve staff issues including performance, personal presentation and internal interactions
• Recommend adjustments/additions to the roles and procedures of the Project Management Department to achieve continuous improvement and efficiency across all accounts and/or the agency

• Monitor and assure continual adherence to basic practices, procedures and reporting for consistency across all accounts in the department
• Responsible for the department needs when the Director of Project Management is not in the office
• Help interview, train, and orient new department team members to the agency, departments and accounts
• Communicate effectively and professionally
• Demonstrate ability to set priorities while handling multiple projects
• Remain calm despite high pressure situations
• Project a professional, positive attitude toward peers and clients
• Foster a positive team atmosphere and establish credibility
• Ensure that all materials produced are accurate by assuring that the quality control steps are not skipped in the Job Flow Process
• Help develop ideas to make the project management department and the agency run more efficiently

• College degree…