Assistant Facilities Manager

A mid-sized law firm in Midtown is seeking an Assistant Facilities Manager. This individual will supervise the day to day operations of facilities functions. This could include, but is not limited to – office maintenance, security, mailroom, hostess, reception, records, and conference areas.

This firm offers fantastic stability and work life balance. This position requires prior facilities management experience and a bachelor's degree.

• Serving as point of contact for maintenance issues and requests. Providing investigation and resolutions to issues in the facility.
• Supervising outsourced vendors and serving as the point of contact with the property management company. This includes maintenance services such as engineering, janitorial, specialty cleaning, HVAC, telecon, installations, painting, safety, and security services. It also includes maintaining a safe work environment and execution of preventative maintenance programs.
• Coordinate and facilitate in-house events. Direct setup and breakdown, catering, and coordinate facilities coverage.
• Maintain firm’s lighting and security systems.
• Supervise all phases of office moves, including new hires or departures.
• Complete minor repairs throughout the office such as lock issues, reassembling furniture, ice machines, copier/printing issues, and escalating issues to maintenance vendors as needed.
• Support long-term facility plans based on firm growth and future needs.
• Supervise the Office Services team – mailroom, hostess, and reception.
• Provide leadership and direction including professional development and training.

• Minimum 5 years in a facilities/office manager functioning role.
• General knowledge of building systems such as mechanical and electrical.
• Strong vendor management skills, including understanding of contract and service level agreement standards and language.

• $85,000 – $100,000

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